Questions and Answers to Project Documents — Business Opportunities
PROJECT:  ACON Interim Gate Expansion Concessions Pkg
NUMBER:  201733381

Current as of:  10/23/2017
 
Question Number  1:   I tried to register a second time on behalf of a client (first time was for myself as an ACDBE) and it says I have already taken it.
    Answer:   All interested proposers attending the pre-proposal conference were required to sign the sign-in registration sheet for all companies they were representing.
Question Number  2:   The RFP document does not appear to provide any detailed information on what airlines will be utilizing these new gates. In order to properly evaluate the opportunity and to be able to provide an appropriate response we request the following: 1) airline utilization for these new gates (in the interim gate expansion), 2) times of day the flights will depart (i.e, morning, lunch, diner, late-night), 3) size of aircraft to be utilized (and if possible recent load factors for similar flights), 4) annual and monthly enplanement forecast, 5) destinations for the flights in this terminal. 6) any other information on gate utilization that would help respondents better understand the opportunity.
    Answer:   At this time, the City has not finalized which airline(s) will occupy the new gates. Therefore, the City cannot provide specific flight, gate utilization, and/or airline data for the Concourse A Interim Hold Room Facility. Projected enplanements for the Concourse A Interim Hold Room have been added into the Pro Forma on the flydenver.com website. These projections were derived from the City Planning team using the following methodology. The projected passenger volume was reached using an 80% seating capacity provision for an 80% load factor of the design aircraft, which in this case was the Airbus A321. The calculation is: Total capacity of 185 seats per aircraft multiplied by 80% load factor times 80% hold room seat provision, equaling 118.4 passengers per aircraft. When the initial construction is complete in November 2017, there will be six (6), A321 capable positions on the north side of the facility. When we applied the 2016 Concourse A Daily Turns per Gate Average of 4.4 to the total of six gates and each departure with 118.4 passenger per aircraft, the result was 3.2 million annual enplanements for the Phase 1 six gate facility. .
Question Number  3:   The RFP document appears to be requiring an initial MAG equal to 85% of projected first year percentage rent. Without proper enplanement forecasts it will not be possible to accurately forecast revenues. This will put extreme risk on the concessionaire that is awarded this opportunity. Given the extreme uncertainty would the City/Airport consider eliminating the MAG requirement and charging percentage rent only?
    Answer:   No. The City will not eliminate the MAPF requirement for this opportunity or change the compensation to only a percentage fee. However, projected enplanements for the Concourse A Interim Hold Room have been added into the Pro Forma provided on the flydenver.com website.
Question Number  4:   The RFP document is requiring a monthly MAG payment (that is not reconciled on an annual basis) – The chart on page 37 of the RFP that illustrates enplanements and deplanements by month shows that there is a wide swing in traffic by month. February has significantly less enplanements than July and August. This appears to provide significant risk that in February many concession operators will be stuck in a MAG payment situation (given that the MAG is spread equally over each month with no factor for seasonality of flights). In order to not penalize the concession operators for factors out of their control (seasonality), would the City/Airport agree to spread the MAG based on the forecasted enplanement spread? Or would the City/Airport simply agree to an annual MAG instead of a monthly MAG?
    Answer:   The Minimum Annual Percentage Fee (MAPF) is an annual fee, payable in 12 monthly installments. The initial MAPF will be set at 85% of projected first year Gross Receipts. Thereafter, the MAPF will equal 85% of the Privilege Fee (greater of the MAPF or Percentage Fee) paid by the Concessionaire in the previous Contract Year. The MAPF is further described in Section 5.03 of the Sample Concessions Agreement posted at the following link: http://business.flydenver.com/bizops/documents/sampleDENconcessionAgreement_Food_Beverage.pdf
Question Number  5:   Given the short amount of time available to respond to this opportunity and the short time available to design and build the locations would the City/Airport allow concession operators to propose proprietary brands (provided the concession operator can convey a high quality experience)? It should be noted that it will be very difficult to coordinate a single ticket environment with multiple brands in the timeframe provided in this RFP.
    Answer:   Yes. Proposers may propose any brands meeting the requirements of the RFP.
Question Number  6:   Given the uncertainty on gate utilization would the City/Airport consider a phased opening of the concession locations? For example, could the operator defer opening the second QSR location until enplanements hit a certain defined level? Or would the City/Airport allow the operator to develop less than the entire lease premises with the understanding that when enplanements hit an acceptable level the units would be expanded?
    Answer:   No. Concepts A, B, and C must be open for business by November 1, 2017. A phasing of Concept D has already been factored into scheduling. Concept D’s opening for business must coincide with expansion of the Concourse A Interim Hold Room, which is anticipated to be completed on or about May 1, 2019.
Question Number  7:   Given the uncertainty on gate utilization would the City/Airport allow the operator to build a reasonable amount of storage and support space within the defined premises?
    Answer:   Storage and support space within the concession locations is not permitted. The City has identified 1,200 sq. ft. of dry storage space to support the Concessions Package. This storage space will be provided at $12 per sq. ft. per year.
Question Number  8:   The RFP requires that the concession operator to investigate all mechanical, electrical, plumbing, fire protection, gas, waste collection and base building conditions, how is this possible as the building has not yet been constructed? Can the City/Airport provide details on their plans for each of these items so that the concession operators can be properly informed? A utility matrix, location of all utilities, available levels of gas, electric, etc. must be provided in order for concession operators to properly design and plan the locations.
    Answer:   The base building will be designed to provide sufficient HVAC to the concession locations to satisfy heating and cooling loads. Approximately 40w/sf of 120/208V electrical capacity is available for each concession location. Gas is not being provided to the concession locations, nor is gas available for these locations. Tie-in points for Sanitary and Grease Waste lines will be at the edge of the concession locations. Fire alarm and fire sprinkler systems will be installed as part of the base building construction, but may require modifications based on tenant design. A utility matrix can be found on the flydenver website https://business.flydenver.com/bizops/proprfp.asp under Incidental Documents.
Question Number  9:   The RFP document requires that each location operator for a minimum of 16 hours per day. It is difficult to plan this without understanding gate utilization and enplanement forecasts. If there is no traffic for example, after 4:00 in the evening, will the City/Airport still make the concession operator remain open for business?
    Answer:   The minimum hours of operation for each concession at DEN are sixteen hours per day 7 days a week, 365 days a year. However, store hours may be re-evaluated after 6 full months of operations. More information about store hours can be found in Section 7.04 of the Sample Concessions Agreement posted at the following link: http://business.flydenver.com/bizops/documents/sampleDENconcessionAgreement_Food_Beverage.pdf
Question Number  10:   If traffic does not materialize to an acceptable level that would allow for profitable operations (in this gate expansion area) will the City/Airport agree to work with the operator on reasonable concessions to allow for a return of the substantial investments being made in the concession operations?
    Answer:   The process for review and evaluation of the financial, customer service, and/or operational performance of Concession Locations, is described in Section 7.01 (D) of the of the Sample Concessions Agreement posted at the following link: http://business.flydenver.com/bizops/documents/sampleDENconcessionAgreement_Food_Beverage.pdf
Question Number  11:   What procedures are being put in place to ensure the airport-required architect and contractor do not overcharge the concession operators? Also, what procedures are being put in place to ensure the airport-required architect and contractor achieve the required MWBE goal of 25%? It does not appear reasonable to hold the concession operator responsible if the airport required vendors/contractors to not perform as required by the operator?
    Answer:   Wong Strauch Architects is the required design architect for this project. Wong Strauch estimates their design fees for the concession design portion of the project to be around $95,000, which includes the cost of the design of the phase 1 concessions that Wong Strauch intends to submit the Denver Building Department on 4/5/17. Wong Strauch and the selected City On-Call contractor are both required to obtain 30% M/WBE participation for the project for the base building design and construction services. They are aware of the M/WBE program requirements of a minimum of 25% participation for the tenant work. City will make available its rates and fees for this project to help ensure the successful proposer is paying comparable rates to City.
Question Number  12:   The RFP document requires that each concession operator submit their ACDBE documentation to the DSBO two weeks prior to the submission date – this gives the operators less than 3 weeks to complete this work. Would the City/Airport consider extending this deadline? (sorry if this question should go directly to the DSBO).
    Answer:   No. Interested proposers in need of DSBO’s guidance are urged to submit ACDBE questions and/or documentation directly to DSBO immediately. ACDBE JV documentation is not required to be submitted until 3/31/17. Since time is of the essence, the deadline for this RFP remains 3/31/17.
Question Number  13:   The RFP (page 8) requires that the design/construction team must be ready to submit design specifications to the City Building Department no later than May 1, 2017 – however, per the RFP schedule (page 26) interviews will not take place until May 1, 2017 (and the CEO will not make a recommendation until May 8, 2017). Can you confirm that it is the City/Airport expectation that all bidders expend significant money on design documents prior to being recommended for award?
    Answer:   In order to meet the required project completion date, City has commenced the design of the Phase 1 concessions, and intends on submitting construction documents to the Denver Building Department for review on 4/5/2017. The layouts of the spaces have been identified. Finishes and colors are generic at this time, allowing the successful proposer to select and finishes that express their brand prior to obtaining building permits or starting construction.
Question Number  14:   Strength of the Proposed Concept and Design (40 page limit): It has been our experience during RFPs, that depending on the concept and information requested by the airport, a brand concept write-up along with menu/product list can be at least 10 pages per concept; as far as design, our experience has been at least 5 pages per concept and are not usually included in the same section as the concepts. In order for us to tell a great story, offer an acceptable menu/product list, and grade A design, and try to meet the page limitation, will you consider one or two of the following: • Increase page limit to at least 100? • Exclude menus/product lists? • Exclude renderings?
    Answer:   City will exclude menus/product lists from the 40 page limitation placed on this section of the RFP response. City confirms that renderings are not required as a part of this proposer’s response. RFP Section III, (3), Subparagraph (i) states: “Provide photographs or images of the proposed concepts that are a representative illustration of the designs and sufficient to show the exterior and interior of the concepts, proposed color schemes, furnishings, and graphics. In the case where a proposer intends to deviate from the photographs or images, the proposer should provide a narrative calling attention to those differences. Renderings are not required to be submitted. a. Photographs (or renderings, which are not required) may not exceed 11” by 17” and must be bound within the proposal.”
Question Number  15:   Binder Limitations: With all of the information requested for these four (4) brand concepts, will you waive the weight limitation on the binder?
    Answer:   Yes. The City waives the weight limit for this proposal.
Question Number  16:   Please clarify whether the City will only accept proposals from concessionaires currently operating at Denver International Airport.
    Answer:   City will only accept proposals from Proposers including an entity with a minimum of three (3) years of term left on any existing concession agreement at DEN at the proposal due date.
Question Number  17:   As an existing retail operator with three years or more remaining on our current lease, we are interesting in proposing on this opportunity. Will the City accept a proposal that includes sublease of the food and beverage facilities to an F&B operator that is currently not operating at Denver International Airport?
    Answer:   Proposers may partner in any legal form, other than a sublease.
Question Number  18:   What airline(s) will operate flights out of the interim gate expansion on Concourse A?
    Answer:   At this time, the City has not finalized which airline(s) will occupy the new gates. Therefore, the City cannot provide specific flight, gate utilization, and/or airline data for the Concourse A Interim Hold Room Facility.
Question Number  19:   Is the City considering making the Concourse A gate expansion permanent?
    Answer:   No, not at this time. The life expectancy of this facility is 7-10 years.
Question Number  20:   Regarding the following statement: “General Conditions for National or Regional Branded Travel Convenience Retail Package: All carry-out menu items must be presented on and relevant to the restaurant’s menu and must be packaged in high-quality, easy-to-carry packaging that is consistent with City’s sustainability objectives.” Please clarify that the intent here is NOT to restrict the breadth and quality of offer in the Travel Convenience location, and that the items should be ‘complimentary to’ and not ‘represented on and relevant to the restaurant’s menu?’
    Answer:   City does not intend to restrict the breadth and quality of offer in the Travel Convenience location. The items should be ‘complimentary to’ the other concepts being offered in this proposal.
Question Number  21:   Please consider at least a week extension to the deadline given the fact that ‘the industry’ is involved in the ARN conference for at least one week beginning 3.11.17 through 3.16.17.
    Answer:   No. Since time is of the essence, the deadline for this RFP remains 3/31/17.
Question Number  22:   Regarding the following statement: “2. Minimum Years of Experience Required. Three (3) of the last (5) years operating a concession similar to the description in Section H.” Please clarify that if an entity is formed by two companies (whether it be through a Joint Venture and or Sublet), that each company should have the requisite experience within the proposal: Eg: A retail company acting as the Tenant and a Food and Beverage company acting as a sub-tenant should have the appropriate experience for their respective operational responsibility. i.e The Retail Operator has 3 of the last 5 years operating a concept reference location C;and the Food and Beverage Company has 3 out of the last 5 years operating a concept reference locations A, B and D.
    Answer:   The review of this minimum qualification will look to the qualifications of the majority shareholder of the proposing entity regardless of whether or not their experience is in food & beverage or retail.
Question Number  23:   Should a company demonstrate the ability to overcome construction obstacles and timelines with the established teams by implementing new engineering & construction alternatives to those of traditional methods, staff appropriately, demonstrate the ability to meet its obligations by November 1st, and poses a best-fit business model for the listed spaces, would an exception to the minimum requirements be granted? If not, do you know of or could you provide the names of eligible companies interested in moving forward as a joint venture with an ACDBE company?
    Answer:   No. No exceptions to the minimum qualifications will be accepted. A list of those entities, including ACDBE’s, that attended the mandatory pre-proposal conference can be found on the flydenver website https://business.flydenver.com/bizops/proprfp.asp under Incidental Documents. If you have further questions related to certified ACDBEs, please contact DSBO at small.business@flydenver.com
Question Number  24:   Will the City of Denver allow a current retail operator, with a lease term of more than three years, to Joint Venture with a food/beverage operator that does not hold a lease with the City? If so, what parameters would have to be used for a Joint Venture of this type?
    Answer:   Yes, the majority shareholder in the Joint Venture entity will be reviewed to see if they meet the qualifications. The majority shareholder does NOT have to be the current concessionaire at Denver International Airport with a minimum of three years of remaining term as of 3/31/17.
Question Number  25:   Please clarify: It was mentioned quickly in the presentation that subleases were not allowed. We did not see this anywhere in the language of the RFP. Allowing sublease agreements creates broader choices for the airport, increases the number of quality responses, and allows both experienced F & B, Retail, and ACDBE operators opportunities to bid. We respectfully ask that the city allow Subleases in addition to Joint Ventures.
    Answer:   Proposers may partner in any legal form, other than a sublease.
Question Number  26:   Would the city consider extending the due date to improve the quality of the responses?
    Answer:   No. Since time is of the essence, the deadline for this RFP remains 3/31/17.
Question Number  27:   Could you tell me where to find the most up-to-date ACDBE Letter of Intent? The link in the RFP takes you to a form that has 2015 within the header. We need it as soon as possible.
    Answer:   The most up-to-date ACDBE Letter of Intent template can be found at https://business.flydenver.com/bizops/proprfp.asp under Incidental Documents Required Forms. The header contained in the form has not been updated and therefore a header with “2015” is acceptable.
Question Number  28:   At the meeting it was said that there was a layout and rendering of the ACON Interim gates. How soon can this information be available?
    Answer:   A rendering has been posted as an incidental document "Drawings" at the following link: https://business.flydenver.com/bizops/proprfp.asp
Question Number  29:   What are the projected enplanements for the 5 gates? What are the projected enplanements for the 11 gates once the 2nd expansion is complete?
    Answer:   Please refer to Question 2 for the projection of enplanements for Phase 1, which is a six gate development. The same planning methodology can be used for the five additional gates planned for Phase 2.
Question Number  30:   On Attachment C and on page 16 of the RFP document the location C Travel Convenience general conditions seem to be referring to this space as F&B…is this an error? The Merchandising description seems correct but the points above seem to be for a restaurant. Please clarify.
    Answer:   The general conditions and merchandising description sections are correct and intentional.
Question Number  31:   Can the airport confirm it does not want to see a proposed staffing schedule. Instead, it appears you are asking the philosophy that will drive staffing.
    Answer:   City does not require a staffing schedule as a part of the proposer’s response. City seeks to understand the staffing philosophy.
Question Number  32:   The RFP says we can include extended pages for awards and press coverage. How that does balance with the 3 lb weight limit for the RFP? At this point, with the minimum page count and the weight of the binder, we are over 2 pounds.
    Answer:   Yes. The City waives the weight limit for this proposal.
Question Number  33:   Please confirm 40 page limit for the concept and design section includes all 3 concepts. Not 40 pages per concept.
    Answer:   The limit applies to all four concepts.
Question Number  34:   Does the 3-lb weight limit for the RFP include financial reports?
    Answer:   Yes. The City waives the weight limit for this proposal.
Question Number  35:   In the Experience section, does the airport want to see up to 5 comparable units for each of the concepts or five units that align with the total proposal (i.e. 5 quick service/bar and 5 convenience stores or 5 total)?
    Answer:   The proposer is only asked to provide descriptions of up to five (5) total operations most relevant to those being proposed.
Question Number  36:   Will the City of Denver please consider an extension to the above subject matter RFP? There are a number of RFPs out in the industry and the March 31 deadline is not enough time to respond to RFP.
    Answer:   No. Since time is of the essence, the deadline for this RFP remains 3/31/17.
Question Number  37:   What are the projected enplanements for the new six gate regional jet facility? And what will the projected enplanements increase to when the additional five gates are added?
    Answer:   Projected enplanements for the Concourse A Interim Hold Room have been added into the Pro Forma on the flydenver.com website. These projections were derived from the City Planning team using the following methodology. The projected passenger volume was reached using an 80% seating capacity provision for an 80% load factor of the design aircraft, which in this case was the Airbus A321. The calculation is: Total capacity of 185 seats per aircraft multiplied by 80% load factor times 80% hold room seat provision, equaling 118.4 passengers per aircraft. When the initial construction is complete in November 2017, there will be six (6), A321 capable positions on the north side of the facility. When we applied the 2016 Concourse A Daily Turns per Gate Average of 4.4 to the total of six gates and each departure with 118.4 passenger per aircraft, the result was 3.2 million annual enplanements for the Phase 1 six gate facility.
Question Number  38:   Can you please describe the passenger flow into the terminal and the passengers boarding ability to the planes. Would passengers be able to board from the terminal or would they have to step outside to board the aircraft?
    Answer:   The passengers will have to step outside of the gating facility in order to move to and from the aircraft. Access to the gating facility from the current Concourse A facility will be accomplished using an enclosed walkway.
Question Number  39:   Please provide projected enplanements for the first and second year.
    Answer:   Projected enplanements for the Concourse A Interim Hold Room have been added into the Pro Forma on the flydenver.com website. These projections were derived from the City Planning team using the following methodology.
Question Number  40:   Please provide the airlines that will be utilizing this terminal.
    Answer:   The City has not finalized which airline(s) will occupy the new gates. Therefore, the City cannot provide specific flight, gate utilization, and/or airline data for the Concourse A Interim Hold Room Facility.
Question Number  41:   Can a food and beverage prime with the required experience partner with a retail prime that also has the required experience in retail in the form of a sublease?
    Answer:   The City will allow a food and beverage prime with the required experience to partner with a retail prime that also has the required experience in retail in the form of any partnership form other than a sublease.
Question Number  42:   We would like to know if the committee will allow sublease partnerships in the new concessions package at CON A INTERIM. We are especially concerned about the brief response period and feel that sublease partnerships would allow a wider range of quality local tenants to participate.
    Answer:   Proposers may partner in any legal form, other than a sublease.
Question Number  43:   I would like to submit the following question regarding the weight limit, which DEN has waived in the past. The RFP specifies that Proposals should be a submitted ‘bound in 3-ring binders with rings not exceeding a 2.5-inch spine and not exceeding 3 pounds.’ Our team has complied with the page limits given for each tabbed section and submitted the required information like financials to attach to forms and the binder exceeds 3lbs even though the spine is 2.5” and every area of our submission complies. Can the authority consider removing the weight restriction as a compliant Respondent is required to submit a body of forms and financials not subject to page limit that comprise the bulk of the submission?
    Answer:   The City waives the weight limit for this proposal.
Question Number  44:   As the RFP is structured to include food and beverage and retail would the airport consider expanding the page limit by 10 pages to allow for informed discussions on both kinds of operation? For teams that include a retail partner and a food and beverage partner it is extremely difficult to answer more than 20 Tab 5 questions as it relates to both retail and food and beverage. Please note this same challenge is encountered in the experience section-Tab 4 in attempting to present two highly qualified but very different companies and answer the DEN RFP questions, provide the requested sales history, etc.
    Answer:   No. The section page limitations will remain as established in the RFP.
Question Number  45:   Please clarify that the successful proponent(s) will be responsible for all home runs of fire/life safety and power?
    Answer:   Electrical home-runs are the responsibility of the proposer. Fire alarm and fire sprinkler systems will be installed as part of the base building construction, but may require modifications based on tenant design.
Question Number  46:   Please clarify that the successful proponent(s) will be responsible for emergency power and if this area is run off generators?
    Answer:   No, the proposer will not be responsible for emergency power.
Question Number  47:   In order that we can estimate the capital investment please let us know where the main electrical rooms are that will be feeding this space, or clarify that DEN will provide same to the space
    Answer:   A rendering showing the electrical rooms has been posted as an incidental document "Drawings" at the following link: https://business.flydenver.com/bizops/proprfp.asp
Question Number  48:   Please clarify that HVAC controls will be from a single source provider.
    Answer:   The City has incorporated sufficient HVAC capacity in the base building to satisfy heating and cooling loads to the concession locations.
Question Number  49:   Please provide drawings for the base building: ? In order to design the storefronts, we’ll need to know what the height restrictions are.
    Answer:   A rendering showing the floor to ceiling dimensions has been posted as an incidental document "Drawings" at the following link: https://business.flydenver.com/bizops/proprfp.asp
Question Number  50:   Are there specific kinds of ventless technology that you will allow?
    Answer:   City will allow any non-exhaust (vent less) technology that meets the City’s code requirements. Proposers are encouraged to do their own due diligence on which technologies meet these requirements.
Question Number  51:   Can you confirm that year 1 is when all 11 gates are open and that the 3.2 million refers to enplanements rather than passengers?
    Answer:   No, all 11 gates will not be open in Year 1. Only Phase 1 containing six aircraft gates will be open in Year 1. City anticipates Phase 2 with five additional gates to open approximately 18 months after Phase 1 opens. The 3.2 million refers to enplanements.
Question Number  52:   Can you provide more details on the contractors that we will be required to use? Will there be preestablished costs or rates consistent with DEN costs from the past? If so, can you provide more specificity on the rates?
    Answer:   City will make available its rates and fees for this project to help ensure the successful proposer is paying comparable rates to City.
Question Number  53:   Can a third small complementary concept be added to the large 3,900 sf space?
    Answer:   No, the City is looking for two quick service restaurants in this area with a central bar area next to the restaurant units.
Question Number  54:   This RFP includes same sections and language as the recently issued RFPs concerning DSBO, Prevailing Wage and Customer Experience Initiative. As we have little or no control over the General Contractor here, how can we assure compliance on the first two? On the third, given limited knowledge of the new terminal environment, are we still driven by same desire to provide for the target customer segments?
    Answer:   The City is still driven by same desire to provide for the target customer segments Wong Strauch Architects and the selected on-call general contractor are bound by existing agreements with the City subject to DSBO and Prevailing Wage Ordinances.
Question Number  55:   What is the definition of Landlord Delivery of Premises? Are utilities stubbed to premises (HVAC supplied to space, electrical service in capacity needed brought to space, sanitary and water and gas service brought to space). Is the space demised and what is condition of floor when delivered?
    Answer:   The City is unclear where the reference to Landlord Delivery of Premises is derived from. HVAC will be delivered throughout the entire facility, though may require modifications to accommodate the tenant buildout. Approximately 40watts/sf of 120/208v power is made available to the concession locations. The base building construction will extend three 2” conduits from the City electrical room to Concepts A& B, one 2” conduit to Concept C, and one 2” conduit to Concept D. The successful proposer will need to extend conductors to each of the locations from the City electrical room. The City electrical room is approximately 160’ from the middle of Concepts A & B, 110’ from the center of Concept C, and 375’ from the center of Concept D. Gas is not available for these concession locations. Sanitary and grease line stub-outs will be located at the south end of Concepts A & B. A 2” domestic water line will be extended to the approximate centerpoint of Concepts A & B. The subfloor will be 1” PlyCem CemDeck (1” thick cement deck panel).
Question Number  56:   Can a short video clip be included with the proposal submission on the USB device?
    Answer:   No, a short video clip may not be included with the proposal on a USB device.
Question Number  57:   The following highlighted language is included in the retail component (Concept B) of this RFP on PG 16. Does the airport intend for grab and go offerings to be available at the retail location or is this language a copy and paste error? General Conditions for National or Regional Branded Travel Convenience Retail Package • All carry-out menu items must be represented on and relevant to the restaurant’s menu and must be packaged in high-quality, easy-to-carry packaging that is consistent with City’s sustainability objectives. • Merchandise offerings should be of high quality and offer good value to the customers. • Foods should include Vegetarian, Kosher, Halal, gluten-free and other dietary considerations should be included in menu. • Portion sizes should support good health. • Portion-appropriate menu items for children should be available. • There should be at least two vegetarian options available other than a salad offering. • City encourages the use of local agricultural and food products when available. • City is developing a Sustainability Master Plan and encourages Proposer to incorporate sustainability practices in its facility design and operations that are consistent with City’s objectives.
    Answer:   The general conditions and merchandising description sections are correct and intentional.
Question Number  58:   Do you want an separate Attachment A to Required Form A for each brand or shall we submit one combined set of Press Release information?
    Answer:   The City will accept a combined Attachment A to Required Form A for the proposing entity or majority shareholder.
Question Number  59:   The question and answers posted on 2/28 showed only a fraction of answers to the numerous questions. As it is now only days away from our printing deadline. The answers are vital to the responses, we ask that the city push the due date out by 2 weeks. The answer to the sublease question is essential as it is a deciding factor in bidding, could the city please answer this today?
    Answer:   No. Since time is of the essence, the deadline for this RFP remains 3/31/17. Proposers may partner in any legal form, other than a sublease.
Question Number  60:   The pro forma provided runs for seven years, however the term outlined in the RFP is anticipated to be November 2017 through April 2026 for an effective 8.5 years. How do you prefer proposers to indicate sales for the final 18 months of anticipated term?
    Answer:   The Term offered for this opportunity 7 years, with a required Commencement Date of 11/1/17. The pro forma provided is a seven year estimate and proposers are required to use the pro forma as it is designed. For a more complete description of term, please refer to section 4.01 of the sample agreement.
Question Number  61:   The pro forma does not allow proposers to adjust revenue by year forcing a 4.8% multiplier on year one sales. How do you prefer proposers identify revenue and timing for Concept D that is anticipated to open with the final 5 gates on May 1st, 2019? Additionally how should proposers identify Cost of Goods Sold, Labor Rates and other costs for Concept D, which presumably will not match year 1 rates for the other three units?
    Answer:   The pro forma does use a 4.8% multiplier on year one sales and proposers are required to identify revenue and timing, Cost of Goods Sold, Labor Rates and other costs for Concept D using the pro forma as designed.
Question Number  62:   The assumption for Annual Enplaned Passengers does not reflect any change for the 5 gates opening in 2019. Can you confirm proposers should not factor in any enplanement increase associated with the 5 gates opening in 2019?
    Answer:   The assumption for Annual Enplaned Passengers does not change. Proposers are required to use the Annual Enplaned Passengers contained in the pro forma.
Question Number  63:   Refurbishment is pegged at 15% of initial capital investment in the pro-forma, but does not appear to depreciate. Can you confirm proposers should not account for this 15% midterm investment within depreciation values projected in the pro forma model?
    Answer:   As designed, the pro forma projects the collection of certain net revenues in the first three years of the contractual term which is equal to the required 15% of initial capital investment for midterm Refurbishment. Proposers are required to account for this 15% midterm investment within depreciation values projected in the pro forma model and to use the pro forma as designed.