Questions and Answers to Project Documents — Business Opportunities
PROJECT:  On-Call General Contracting
NUMBER:  201735074-00

Current as of:  9/22/2017
 
Question Number  1:   The RFP calls for 2 proposals submitted on pdf via flash drive. Later under section IP-2 Submission of Proposals, a sealed envelope is requesting the proposal forms in a separately bound booklet. How should the proposer submit the proposals?
    Answer:   As mentioned at the Pre-Proposal Conference, two flash drives with the proposal should be submitted, and in separate envelope, another flash drive with the Exhibits K and L information. It is acceptable to include the required forms at the end of the proposal. All required forms must be submitted, but they can be submitted digitally on the flash drives.
Question Number  2:   In the Rates and Markup section, two additional roles, Office Engineer and Admin Assistant, are mentioned above and beyond the Key Personnel Information Form. Should experience/resumes for these individuals be included in Key Personnel as well?
    Answer:   Typically, administrative personnel are not considered key personnel in most proposals. However, invoicing will include administration, which is why those roles were listed.
Question Number  3:   Section IP-24 talks about an included Qualifications Evaluation sheet in the last sentence of the paragraph. This does not appear to be included. Will the city be providing this prior to the RFP due date?
    Answer:   That is carryover from a previous RFP. No evaluation sheet will be provided.
Question Number  4:   Section IP-17 stipulates listing specific MBE/WBE firms and their level of participation as it relates to the work. As the desired MBE/WBE firm(s) will vary based on the actual scope of services provided on a project by project basis, should the “Commitment to Minority and Women Business Enterprise Participation” form, page 49 of 110, be completed in lieu of listing firms to state our intent and commitment to meeting the goal?
    Answer:   Although there is DSBO language starting on Page 49 in the RFP, more current DSBO forms will be included with Addendum No. 1. These forms should be completed and sent in as part of the required forms attached to your proposal. Although the exact requirements of any individual task order cannot be predicted, we require that you find MWBE partners that commit to working with you to achieve the overall goals over the course of the project. Further information can be found at https://www.denvergov.org/content/denvergov/en/denver-office-of-economic-development/do-business-with-denver.html, and you may email DSBO at dsbo@flydenver.com.
Question Number  5:   On Page 46 of 110, “Information about Contractor”, identification of all applicable labor agreements is requested. Can the City elaborate/explain in more detail what is required for this section (i.e. union agreements, specified workforce, etc.)?
    Answer:   DEN would like to be kept appraised of any labor agreements you might have in place. Please list all known agreements as of the time of this RFP.
Question Number  6:   At the August 3rd Pre-Proposal meeting the handout provided, M/WBE Pre-Proposal Presentation, states in the 2nd to last bullet “Letter of Intent and/or Good Faith Effort must be submitted with the proposal.” How should the contract prepare a Letter of Intent or Good Faith Effort without knowing the scope of the On-Call Task Orders at this time? Please confirm that no Letter of Intent or Good Faith Effort is required to be submitted with the Proposals on August 22nd.
    Answer:   Although there is DSBO language starting on Page 49 in the RFP, more current DSBO forms will be included with Addendum No. 1. These forms should be completed and sent in as part of the required forms attached to your proposal. Although the exact requirements of any individual task order cannot be predicted, we require that you find MWBE partners that commit to working with you to achieve the overall goals over the course of the project. Further information can be found at https://www.denvergov.org/content/denvergov/en/denver-office-of-economic-development/do-business-with-denver.html, and you may email DSBO at dsbo@flydenver.com.
Question Number  7:   Will the proposals and the interview be scored together or separate?
    Answer:   They will be scored together. Each element will be scored individually, but the scores will be combined to make a final determination.
Question Number  8:   Approximately what day(s) would interviews be conducted?
    Answer:   No dates have been set yet. Every project is different and will take some time to work through before interviews are scheduled.
Question Number  9:   Can you provide a breakdown of the selection committee?
    Answer:   We don’t provide the names of the committee, but they are primarily composed of subject matter experts with knowledge of the type of project listed in the RFP.
Question Number  10:   How do you want GC’s to show/or prove 25% M/WBE participation in the proposal?
    Answer:   Although there is DSBO language starting on Page 49 in the RFP, more current DSBO forms will be included with Addendum No. 1. These forms should be completed and sent in as part of the required forms attached to your proposal. Although the exact requirements of any individual task order cannot be predicted, we require that you find MWBE partners that commit to working with you to achieve the overall goals over the course of the project. Further information can be found at https://www.denvergov.org/content/denvergov/en/denver-office-of-economic-development/do-business-with-denver.html, and you may email DSBO at dsbo@flydenver.com.
Question Number  11:   Upon review of the RFP Page 5 of 110 General State of Work it states “The City may issue multiple contracts based on this RFP”. Is there an opportunity for a GC to receive multiple On-Call Contracts under this contract number 201735074? Or will there be another On-Call General Construction RFP?
    Answer:   The City has a maximum of four contracts for this procurement. No single company will be awarded more than one contract.
Question Number  12:   How can we submit that we are interested in more than one On-Call contract under Contract Number 201735074? Per page 8 of 110 IP-5. "The City will accept only one Proposal for the same work (Contact) from any one Proposer. Do we express our interest in the cover letter?
    Answer:   The City has a maximum of four contracts for this procurement. No single company will be awarded more than one contract.
Question Number  13:   Because of the unknown scope of work we would assume that the costs and risks associated with obtaining permits and third party agreements including those with utilities would be reimbursable as well as any costs incurred in fulfilling the obligations imposed by such permits and third party agreements. Please confirm?
    Answer:   Confirmed, those costs will be reimbursed per the yellow book.
Question Number  14:   In our view 1401 and 1402 are inconsistent or 1402 takes away the protection a contractor has under 1401. If we cannot rely on the accuracy of information provided or referenced in the Contract there will need to be significant contingencies which will make it difficult to negotiate lump sum task orders. In that situation we would have to proceed under T&M and DIA would have responsibility for the costs of a DSC. Please consider revisions to avoid unnecessary contingencies and provide the best opportunity to negotiate mutually acceptable task order prices?
    Answer:   DEN does not believe that these two provisions are in conflict. Inspections and investigations may occur at the time that the task order is bid out or issued. At the time of bidding, the parties will be better suited to determine what potential contingencies are necessary to provide accurate pricing.
Question Number  15:   The Contractor assume that the discovery of any existing hazardous substance will be handled through a supplemental agreement or as a change with appropriate provisions dealing with risk and responsibility. Please confirm?
    Answer:   That is correct.
Question Number  16:   Under GC 602 .3 the liquidated damage amount does not include delays to other contracts. Is this intended to include contracts DIA may have with airlines or just other construction contractors? If the former, this could be a significant risk. Please provide some idea of what the potential risk may be and please consider limiting this risk by deletion of the clause or a cap on the exposure. We assume all Task Orders will involve work covered under 1801.4 B. Please confirm.
    Answer:   There is no way to know in advance to know the risk to each task order or its magnitude. Liquidated damages will be addressed with each task order and the GC’s have the opportunity to bid or pass on each task order based on the risk and liquidated damages. Some projects may have liquidated damages associated with airline operations. This will be addressed on a task by task basis.
Question Number  17:   Since under 901 and other provisions we cannot exceed available funding we assume that we have the right to suspend performance at an appropriate time if funding limits become an issue. Please confirm?
    Answer:   Approved funding for projects will include appropriate contingencies to keep the projects moving forward. No task orders will be approved for funding that is not available.
Question Number  18:   We understand that some task orders may include design-build components. Should we include our DB experience with our proposals, even though there is no area specific to that?
    Answer:   Design-build is not an element of selection criteria for these on-calls. We have done small limited D-B tasks in the past but this is not the primary intent of these On-Calls. It is up to each proposer as to whether or not to include this information in the response to the RFP.
Question Number  19:   As it relates to the submission of our proposals, page 5/110 indicates that we are to submit 2 electronic proposals on separate flash drive devices. Additionally, page 7/110 indicates we are to include 1 original and 1 copy, which would indicate a hard copy of the files. Can you please clarify what you prefer here?
    Answer:   As mentioned at the Pre-Proposal Conference, two flash drives with the proposal should be submitted, and in separate envelope, another flash drive with the Exhibits K and L information. It is acceptable to include the required forms at the end of the proposal. All required forms must be submitted, but they can be submitted digitally on the flash drives.
Question Number  20:   For the sake is preparation, can you please indicate approximately when you intend to hold contractor interviews and the possible format of those interviews?
    Answer:   No dates have been set yet. Every project is different and will take some time to work through before interviews are scheduled.