Questions and Answers to Project Documents — Business Opportunities
PROJECT:  Baggage Handling System
NUMBER:  201736982-00

Current as of:  12/12/2017
 
Question Number  1:   Can you please extend the Request for Clarification due date to Dec. 1?
    Answer:   DEN will be extending the question due date to December 1, 2017 at noon.
Question Number  2:   IP-9 Proposal Narrative Contents (2) Format – Which section should we enclose the “required proposal forms”?
    Answer:   The Proposer should enclose the "Required Proposal Forms" at the end of their proposal.
Question Number  3:   IP-9 Proposal Narrative Contents (3)Proposal Narrative Contents – (j) Contingency Management - Does a Contingency Management plan currently exist for each of the failure scenarios mentioned in the RFP?
    Answer:   A contingency plan currently exists. This is a new contract and existing requirements may differ. The Contractor shall develop their own contingency plans in coordination with stakeholders.
Question Number  4:   IP-11 Financial Statements – Which section should we include the audited financial statements for the last three years?
    Answer:   The Proposer may submit their audited Financial Statements in a separate PDF file on the USB drive. The Proposer may submit their Fianancial Statemetn in separate tab for the required hard copy of their proposal.
Question Number  5:   IP-12 Disclosure of Legal and Administrative Proceedings and Financial Conditions – Which section should we include the required information?
    Answer:   The Disclosure of Legal and Administrative Proceedings and Financial Conditions is considered a "Required Proposal Form" and should be incorporated with all of the other Required Proposals Forms at the end of the Proposers proposal.
Question Number  6:   IP-18 Prevailing Wage - Some of the PW classifications provided in the RFP seem to be irrelevant to the work expected within the BHS. Can the airport provide a staffing summary indicating how many FTE(s) are in the current staffing plan in each of the PW classifications?
    Answer:   Answer being researched.
Question Number  7:   Contract (Section 7.6 – Small Business Enterprises) Does the RFP include a MBE/WBE target % in this agreement?
    Answer:   Answer being researched.
Question Number  8:   Contract (Section 8 – Payment of Prevailing Wages) Would it not be prudent on the part of the airport to assume some of the risk associated with prevailing wage rates in an effort to minimize contract costs due to bid risk included by each bidder?
    Answer:   It’s not the Prevailing Wage Units decision to assume any risk associated with the prevailing wage rates, we only enforce the assigned wages.
Question Number  9:   Page TS-14 (TS-4 Scope of Work) 4.3 (B) – Who is the current Third Party provider for the system software?
    Answer:   The current provider is Logistical Planners
Question Number  10:   Page TS-15 (TS-6 Staffing/Manpower Requirements) 6.1 (B) – Does the airport have a preference in using 8-hour shifts vs. 12-hour shifts? 6.1 (J) – Is the Parts Technician a prevailing wage position? And if so, what PW classification should be used for the position?
    Answer:   DEN does not have a preference in hours worked per shift, provided 24 hour coverage is maintenaned as specified. The Parts Technician is not under a prevailing wage classification unless they perform work that is included in the prevailing wage job descriptions.
Question Number  11:   Page TS-40 (TS-10 Baggage Operations) 10.2.2 – Standard Operating Procedures – Do SOP(s) currently exist on site for each of the activities listed in this RFP section?
    Answer:   SOPs currently exist. This is a new contract and existing requirements may differ. The Contractor shall develop their own plans in coordination with stakeholders.
Question Number  12:   Page TS-41 (TS-10 Baggage Operations) 10.2.3 (B) – Coordination with Stakeholders – How much time does the airport anticipate that the contractor will have to spend coordinating with airport construction activities?
    Answer:   Unknown. Typically coordination is handled through the project teams, if there is an impact to the O&M Contractor in particular, they will be contacted.
Question Number  13:   Page TS-41 (TS-10 Baggage Operations) 10.4 – Manual Baggage Handling - B (2) – Please clarify that “Bags that have fallen off equipment” only refers to “BHS equipment” and not tugs or other mobile equipment operated by handlers.
    Answer:   Confirmed, this applies only to BHS equipment. However, it is anticipated that if the Contractor finds a bag they will make a good faith effort to transport the bag to the proper airline.
Question Number  14:   Page TS-41 (TS-10 Baggage Operations) 10.4 – Manual Baggage Handling - C – How many times has the incumbent had to manually move baggage during emergencies” in the last year?
    Answer:   It's unknown how many times the current contractor has manually moved bags in the past year. Bags have been manually moved more than once in the past five years.
Question Number  15:   Page TS-46 thru 55 (TS-11 Baggage System Maintenance) 11.1 General Responsibilities – Do Standard Maintenance Procedures currently exist on site for all of the procedures listed in the RFP?
    Answer:   Yes. This is a new contract and existing requirements may differ. The Contractor shall develop their own procedures in coordination with stakeholders.
Question Number  16:   Page TS-46 thru 55 (TS-11 Baggage System Maintenance) 11.2.2 – Cleaning – Should the contractor assume that all areas will be cleaned by the incumbent and free of debris prior to the start of this contract?
    Answer:   Yes
Question Number  17:   Page TS-46 thru 55 (TS-11 Baggage System Maintenance) 11.2.3 – Lighting – How many fixtures exist within the BHS and how often is bulb replacement currently required?
    Answer:   Unknown
Question Number  18:   Page TS-46 thru 55 (TS-11 Baggage System Maintenance) 11.2.4 – Impact Protection – Who is responsible for the costs associated with replacement of impact protection and how often in the last year was this required?
    Answer:   The City is responsible for the costs associated with replacement, the Contractor is responsible for the labor and costs associated with repair.
Question Number  19:   Who is responsible if the entity for the damage to impact protection cannot be determined?
    Answer:   The City is responsible for the costs associated with replacement, the Contractor is responsible for the labor and costs associated with repair.
Question Number  20:   Page TS-46 thru 55 (TS-11 Baggage System Maintenance) 11.6 (B) – Maintenance Tools and Equipment – The RFP seems to indicate that the contractor is required to provide all tools and equipment. What “City furnished and owned tools “are being provided by the city?
    Answer:   The Contractor shall provide all tools and equipment to fulfill the contract requirements. City provided tools are listed in Appendix C. The City will no longer purchase any tools for the Contractor.
Question Number  21:   Page TS-46 thru 55 (TS-11 Baggage System Maintenance) 11.7 Preventive Maintenance – Does a PM Plan currently exist on site and does the city anticipate that the contractor will use that plan for PM activities?
    Answer:   A PM plan currently exists. The Contractor shall develop their own plan in coordination with stakeholders.
Question Number  22:   Page TS-46 thru 55 (TS-11 Baggage System Maintenance) 11.10 – Vehicles – Can the city provide a list of vehicles (i.e., carts, lifts, trucks & passenger vehicles) currently being operated on site by the incumbent today?
    Answer:   All City owned equipment is listed in Appendix C.
Question Number  23:   Page TS-56 (TS-12 CMMS) A - Does the incumbent currently use/operate a CMMS for the system and if so, who’s?
    Answer:   Yes, the current Contractor uses Maximo.
Question Number  24:   Page TS-56 (TS-12 CMMS) B – If a CMMS exists on site and is being used, can the data be imported into a CMMS that an incoming contractor might provide?
    Answer:   Unknown. The City owns all rights to the current data. The incoming Contractor is responsible for validating and importing all data provided to them.
Question Number  25:   What is the timing for the city providing a central CMMS?
    Answer:   Unknown
Question Number  26:   How much time does the city anticipate that the contractor will need to spend “setting up and configuring” the CMMS?
    Answer:   Unknown
Question Number  27:   How does the city anticipate that the contractor provided CMMS will be “tested and operational 30 days prior to operations commencing” if the incoming contractor is not allowed to occupy the site until contract start?
    Answer:   The City will provide the incoming Contractor with space to work during mobilization if a Contractor change is made. Once badged the company will also have access to the BHS.
Question Number  28:   Page TS-57 thru 59 (TS 13 Spare Parts) 13.1 - Can the incoming contractor assume that an audit will be provided immediately prior to assuming responsibility for the parts inventory?
    Answer:   The inventory should be collected by the selected Contractor to ensure the CMMS is populated as required.
Question Number  29:   Page TS-57 thru 59 (TS 13 Spare Parts) 13.3 – Is warranty currently being tracked via the CMMS by the incumbent contractor?
    Answer:   Yes.
Question Number  30:   Are all part inventories currently loaded in a CMMS or inventory database?
    Answer:   Yes.
Question Number  31:   Page TS-77 (TS-19 Facilities) 19.3 Parking – The airport offices stated parking was $36 per month per employee – Can you confirm the amount?
    Answer:   Answer being researched.
Question Number  32:   Page TS-77 (TS-19 Facilities 19.4 SIDA Badges – What are the current badge fees at the airport?
    Answer:   Answer being researched.
Question Number  33:   Page TS-80 (TS-20 Inspections) 20.1.3 – Tours – How much time should the contractor anticipate in supplying staffing to support tours?
    Answer:   The Tour should last between 2-3 hours.
Question Number  34:   What does the airport consider special/out of Scope projects as opposed to part of the base SOW? For example, does the airport consider swapping out existing Baldor motor/Warner Clutch Brake/Dodge TiGear II combinations with SEW Movimot VFD drives as a base scope of work item to be included by the contractor?
    Answer:   A task not related to baggage handling system, e.g. snow removal.
Question Number  35:   Will the Airport provide the pricing form in Excel format?
    Answer:   DEN will provide a fillable PDF Pricing Form. The Pricing Form will be located under "Additional Document" on the Flydenver.com Request for Proposal page. http://business.flydenver.com/bizops/rfp.asp
Question Number  36:   What is the annual/monthly fee for a permit to drive on the AOA?
    Answer:   Answer being researched.
Question Number  37:   Discrepancy with RFP page 4 “minimum wage” and Contract IP-18 “prevailing wage” please verify which is correct
    Answer:   Minimum Wage and Prevailing Wage are two separate laws. The Prevailing Wage rates bound in this contract are considered the “minimum wages” that must be paid.  
Question Number  38:   IP-18 Please provide historical prevailing wage rates for the last 5 years.
    Answer:   Archived wage determination can be found at http://www.denvergov.org/content/denvergov/en/denver-auditor/prevailing-wage/prevailing-wage-determinations.html#content_columncontrol (Please reference OHR wage determinations).
Question Number  39:   IP-21 What is the amount of a badge deposit?
    Answer:   Answer being researched.
Question Number  40:   IP-26 number (6) content narrative box number 7 is missing. Is there another requirement?
    Answer:   Answer being researched.
Question Number  41:   IP-26 states “key personnel” identified in IP-8 (3) (d)”. Should that be IP-9 (3) (d)? Please verify.
    Answer:   Answer being researched.
Question Number  42:   Please confirm whether the “key personnel” mentioned in IP-26 (6) as needing to be in attendance to meet with the committee are just the Local Management, or if the Corporate/Regional Management will need to be in attendance as well.
    Answer:   Answer being researched.
Question Number  43:   IP-29 states “Performance Bond” and Sample Contract 1.03 Exhibit F and section 6.05 states “Payment and Performance Bond? Please verify.
    Answer:   Answer being researched.
Question Number  44:   Sample Contract section 5.05 Is DIA tax exempt?
    Answer:   DIA is operated by the City and County of Denver which is tax exempt.
Question Number  45:   Sample Contract 6.03.A states “3 years” and 6.04.A states “5 years”. Please verify.
    Answer:   These two dates reference different things.  The 3 years refers to the right of the City to audit until 3 years after a last payment is made under this agreement.  The 5 years number refers to the minimum amount of time in which the Contractor shall maintain books, records, and accounts.
Question Number  46:   Sample Contract 8.01.F. Can DIA provide a conversion fringe benefit schedule?
    Answer:   Answer being researched.
Question Number  47:   Exhibit A Section TS-12 CMMS. Will current CMMS data be transferred to the new Contractor’s CMMS at no cost?
    Answer:   The incoming Contractor is responsible for validating and importing all data provided by the City at no additional cost.
Question Number  48:   Exhibit A Section 16.4.4 Spare parts budget performance. Please provide last 5 years parts budget and actual expenditure dollar amount.
    Answer:   Spare Parts Budget
Question Number  49:   Exhibit B Item 1 states “Year 4” and “Year 5” are renewal years, discrepancy with Sample Contract section 3.01 Term which states “5 years” and “up to two additional years”. Please verify.
    Answer:   The contract term is three year base with two, one year options for a total of five years.
Question Number  50:   Can DIA provide Excel format for the Price sheet?
    Answer:   DEN will provide a fillable PDF Pricing Form. The Pricing Form will be located under "Additional Document" on the Flydenver.com Request for Proposal page. http://business.flydenver.com/bizops/rfp.asp
Question Number  51:   Is the current provider operating and staffed under the scope provided in this RFP (2017)?
    Answer:   Answer being researched.
Question Number  52:   Is the current provider operating and staffed in accordance with the 2012 RFP scope?
    Answer:   Answer being researched.
Question Number  53:   What is the current staffing level by current provider?
    Answer:   Answer being researched.
Question Number  54:   "Page TS-18, 6.5.C - Is the additional labor required for holidays and events, billable or should we include the additional labor in our base price? If non-billable, how many additional hours are required for each period?"
    Answer:   Answer being researched.
Question Number  55:   Page TS-47, 11.2.1.K – States that Contractor is required to maintain legible copies of electrical schematics in MCPs at all times? If at the start of the contract, the incoming contractor finds schematics missing or damaged will the DOA replace at DOA cost?
    Answer:   Answer being researched.
Question Number  56:   Page TS-47, 11.2.1.L – Contractor is required to purchase radios. Are we allowed to use the existing City radio system or do we need to supply our own base, handhelds, antennas, repeaters, etc.? If we are allowed to utilize the existing City trunking radio system, what make/model radios are compatible with the system?
    Answer:   Answer being researched.
Question Number  57:   Page TS-68, 16.7.3.A. – Are the BHS reports servers capable of providing these required System Performance information reports?
    Answer:   Answer being researched.
Question Number  58:   Page TS-77 19.2.1.B. Are the designated spare parts storage spaces currently secured, i.e., under lock and key?
    Answer:   Answer being researched.
Question Number  59:   Page TS-77 19.4.A What is the cost of Airport ID Badges, fingerprinting, and U.S. Customs seals?
    Answer:   Answer being researched.
Question Number  60:   Page TS-77 19.3.A, B, C What is the cost of employee parking as described in paragraphs A, B and C?
    Answer:   Answer being researched.
Question Number  61:   IP-9 (3) (j) Contingency Management, bullet 8: We are not familiar with the acronym “BMS” nor is it listed in TS-2 Acronyms and Definitions; should this be “BSM” instead?
    Answer:   Answer being researched.
Question Number  62:   Page 15 Diversity and Inclusiveness Section 7.05 and 7.06 state “The City encourages the use of qualified small business concerns doing business within the Metropolitan area that are owned and controlled by, economically or socially disadvantaged individuals”. No goal percentage is specified. Please confirm that the use of SBE’s is voluntary.
    Answer:   Answer being researched.
Question Number  63:   Can a prevailing wage template (in excel format) be provided to meet the weekly submission requirements?
    Answer:   No, weekly payrolls must be submitted through LCPtracker.
Question Number  64:   Reference Sample Contract, p. 19, Section 10.03 Remedies. The sample contract does not waive liability for consequential damages. This presents excessive risk for damages that are remote and unforeseen. Please confirm that excluding losses covered and paid by insurance required, the City and the Contractor will agree to waive all claims against each other for any indirect or consequential damages which may arise out of or relate to the Contract.
    Answer:   Answer being researched.
Question Number  65:   In any Lease or Use Agreement between the Airlines and the Airport, have the Airlines waived claims for consequential damages against the Airport arising from the baggage handling system? Are there caps or other limits on claims by Airlines against the Airport relating to use or performance of the baggage handling system?
    Answer:   Answer being researched.
Question Number  66:   Reference Sample Contract, p. 22, Section 11.09 Master Plan. An increase in the number of assets in the BHS will increase the the cost of operation and maintenance of the BHS. If the City’s “efforts or action toward implementation of any present or future master plan for the development or expansion of DEN” increases the amount of assets in the BHS and “the Contractor waives any right to claim damages or other consideration arising therefrom,” does this mean that the Contractor waives its right to claim additional payment associated with the increase in assets?
    Answer:   Answer being researched.
Question Number  67:   Exhibit A, SOW p. TS-7, Section 4.10.10 - Record keeping of events impacting the BHS: Does this requirement stipulate that a photo is required of every bag jam or BHS incident that requires repair or causes minor damage, scraps or scuffs to an item of baggage? Does this requirement include what would be considered normal wear and tear of baggage or the baggage system?
    Answer:   Answer being researched.
Question Number  68:   The RFP stipulates the proposal may not be more than 40 pages, excluding resumes, financials, etc. Is it allowable for a proposer to include an appendix containing additional information germane to a specific category?
    Answer:   Answer being researched.
Question Number  69:   The RFP states that only the alternate proposal belonging to the bidder with the best base proposal will be reviewed. Is it possible to amend so all alternates may be reviewed regardless of base proposal status?
    Answer:   Answer being researched.
Question Number  70:   Please provide the total amount of penalties and deductions charged to the current vendor in the last 3 contract years.
    Answer:   Answer being researched.
Question Number  71:   Please provide the current total headcount (full time equivalents) supporting the BHS O&M contract.
    Answer:   Answer being researched.
Question Number  72:   Please provide the targeted MBE/DBE % content this contract.
    Answer:   Answer being researched.
Question Number  73:   Please provide Appendix C (BHS Equipment Inventory) and Appendix D (BHS Equipment Asset list) in MSExcel formatted file(s).
    Answer:   Answer being researched.
Question Number  74:   Please provide insight into how WhatApp is being used (and by whom) in support of this contract.
    Answer:   Answer being researched.
Question Number  75:   Please provide the name of the CMMS that is being utilized by the current vendor.
    Answer:   Answer being researched.
Question Number  76:   Please provide the number of carts that the current vendor utilizes to support this contract.
    Answer:   Answer being researched.
Question Number  77:   Please list out any required licenses or certifications required by the contractor or its employees to perform the work covered under this contract.
    Answer:   Answer being researched.
Question Number  78:   Please provide the system availability statistics by module for the last year.
    Answer:   Answer being researched.
Question Number  79:   Please provide the current applicable monthly rates per space for the six (6) parking spaces – and – per space for the off-site parking lot.
    Answer:   Answer being researched.
Question Number  80:   18.3 Communication with Contractor – does the City require mobile phone for each of the Supervisors – or – just the Supervisor while on duty?
    Answer:   Answer being researched.
Question Number  81:   Does the 40-page page limit include the Cover Letter?
    Answer:   Yes, the Cover Letter shall not exceed two (2) pages and is included within the forty (40) page limit.
Question Number  82:   If we are to retain the top talent that is currently performing the project, how do we incorporate them into the interview scenarios.
    Answer:   Answer being researched.
Question Number  83:   Please provide a construction schedule for the upcoming BHS projects and the equipment coming in?
    Answer:   Answer being researched.
Question Number  84:   Are you going to negotiate additional headcount reimbursement as new equipment comes on line?
    Answer:   Answer being researched.
Question Number  85:   What is the cost for SIDA badges?
    Answer:   Answer being researched.
Question Number  86:   Pricing Sheet Item 3: Do you want a contracted price for year 4 & 5 or an indicator? Should we assume no re-negotiation of costs will occur between contract term and option years?
    Answer:   Answer being researched.
Question Number  87:   Is parking furnished? At what cost? Where are the parking spaces located?
    Answer:   Answer being researched.
Question Number  88:   What is the cost/timetable for badging?
    Answer:   Answer being researched.
Question Number  89:   Are customs seals required?
    Answer:   Answer being researched.
Question Number  90:   Does DEN have Airport Fees to be paid by the contractor?
    Answer:   Answer being researched.
Question Number  91:   What business/contractor licenses are required?
    Answer:   Answer being researched.
Question Number  92:   On page 11 of the RFP, at item IP-9 (3) (l), the Proposer is asked to provide samples of templates and forms. Can those samples be presented in an appendix, as to not count towards the 40-page limit of the proposal narrative? What about any other supporting materials included in an appendix…would those count toward the total pages?
    Answer:   Answer being researched.
Question Number  93:   Are there any unions currently in place for either the prime contractor or its subcontractors?
    Answer:   Answer being researched.
Question Number  94:   Is weekly pay required? We currently pay biweekly, is this permitted?
    Answer:   City Ordinance Sec. 20-76 (d) (2) states “Such contract shall further require the contractor and subcontractors to pay all construction workers, mechanics and other laborers at least once a week the full amounts of wages accrued at the time of payment, computed at wages rates not less than those stated in the specifications; except that the contractor and subcontractors shall make such payments to janitorial or custodial worker, and oil and gas employees and contractors, at least biweekly.” See http://www.denvergov.org/content/denvergov/en/denver-auditor/prevailing-wage/PrevailingWageOrdinances.html for highlights of the City’s Prevailing Wage Ordinances.   
Question Number  95:   Please provide a detailed listing of City provided tooling and equipment made available to the contractor and the costs to be assumed by the contractor.
    Answer:   Answer being researched.
Question Number  96:   Will there be a “grace period” in terms of both time and cost for a new contractor to perform initial corrective maintenance on the system? Will the new contractor be able to invoice DEN for the initial corrective maintenance, or does this need to be priced into the new contract?
    Answer:   Answer being researched.
Question Number  97:   On page 12 of the RFP, at item IP-11, the Proposer is asked to provide bank references. To satisfy that requirement, can we provide a reference letter from a bank?
    Answer:   Answer being researched.
Question Number  98:   Please specify what CMMS is currently being used at DEN. Will the Contractor have access to the database files?
    Answer:   Answer being researched.
Question Number  99:   Please specify the email address to be included in the “Diversity and Inclusiveness in City Solicitations Information Request Form” when asked to provide the email address of City and County of Denver contact person facilitating the solicitation. Jessica Encinias is named in the RFP document, but no email address is given.
    Answer:   Jessica Encinias email address is Jessica.Encinias@flydenver.com
Question Number  100:   In the Equal Opportunity Report Statement, the first question asks us to specify if we have or not “affirmative action programs at each establishment”. Does that reference establishments located in the State of Colorado or throughout the country?
    Answer:   Answer being researched.
Question Number  101:   Could you send and Excel or Word version of Appendix C “BHS Equipment Inventory”?
    Answer:   Answer being researched.
Question Number  102:   Will there be any DEN employees placing service requests through the CMMS portal? If yes, how many?
    Answer:   Answer being researched.
Question Number  103:   The RFP states “Prepare an organizational chart which identifies the Proposer’s and subcontractor’s key personnel who would perform work under the Contract” Does this mean that DEN wants to see individual identified by name, or just position/function?
    Answer:   Answer being researched.
Question Number  104:   Who currently has ownership of the CMMS licenses?
    Answer:   Answer being researched.
Question Number  105:   Who has ownership of the CMMS database?
    Answer:   Answer being researched.
Question Number  106:   Will the new contractor have access to the CMMS data history upon contract start?
    Answer:   Answer being researched.
Question Number  107:   How long will the transition period be, assuming the contract starts in June 2018?
    Answer:   Answer being researched.
Question Number  108:   Page TS-15 (TS-6 Staffing/Manpower Requirements) 6.1 (J) – Is the Control Room Operator a prevailing wage position? And if so, what PW classification should be used for the position?
    Answer:   Answer being researched.
Question Number  109:   Page TS-18 (Minimum Staffing Levels) 6.5 (A) – Can the Authority share with us the staffing breakdown of the current Contractor? 6.5 (A) - Please confirm we should assign on each shift with 7-day coverage a Technician, Mechanic or Operator as a Safety Officer to coordinate the safety program and activities as defined in the specification? The Safety Officer(s) are not separate dedicated positions but duties to be performed in conjunction with their normal services assignments i.e., Control System Technician, Control Room Operator or Machinery Maintenance Mechanic?
    Answer:   Answer being researched.
Question Number  110:   Are consumables to be included with the monthly O&M pricing or will they be invoiced separately at cost?
    Answer:   Answer being researched.
Question Number  111:   Please clarify what PLC services/hardware the O&M provider is responsible for?
    Answer:   Answer being researched.
Question Number  112:   If the O&M contractor provides PLC software services beyond uploading are they responsible for any modifications?
    Answer:   Answer being researched.
Question Number  113:   Are there up-to-date PLC software backups available?
    Answer:   Answer being researched.
Question Number  114:   Some of the PLC hardware is at or near end of life with parts becoming difficult to obtain. If said parts are not available who will be responsible for upgrading the equipment?
    Answer:   Answer being researched.
Question Number  115:   Can you please provide the current System Availability, Rate, Sortation Accuracy and Read Rates?
    Answer:   Answer being researched.
Question Number  116:   Regarding the potential transfer of the O&M contractors CMMS data to the eventual City owned CMMS, Is the O&M Contractor responsible for just providing the data or will the O&M contractor be responsible for integrating the data as well for whichever CMMS the City decides on?
    Answer:   Answer being researched.
Question Number  117:   Please provide what the annual spend is for spare parts.
    Answer:   Answer being researched.
Question Number  118:   Please confirm OEM O&M Manuals can be provided by the City for the baggage lifts.
    Answer:   Answer being researched.
Question Number  119:   There is reference to Network, Server and PC components being purchased as spare parts during this contract. Can the City provide the anticipated timeframe when the servers will be purchased and replaced?
    Answer:   Answer being researched.
Question Number  120:   Please provide the cost for the Airport's Employee Parking and the (6) spots provided by the City.
    Answer:   Answer being researched.
Question Number  121:   Does Section 8.01.A apply to this contract specifically the requirement to pay all employees once per week? If not, is bi-weekly payroll allowed?
    Answer:   Employees must be paid on a weekly basis. Bi-weekly, monthly, or cash payments are not allowed.
Question Number  122:   Can the City provide all electrical/mechanical schematics of the entire BHS?
    Answer:   Answer being researched.
Question Number  123:   Is there a Prevailing Wage Classification for a baggage unjammer or should we use the entry support mechanic classification?
    Answer:   There is no “Baggage Unjammer” classification. The classification assigned should be based on the actual work being performed. The Entry Support Mechanic (MMM) states that “the MMM clears baggage jams and faults in the BHS and may physically move baggage during failures.” Therefore, if the employee is clearing bag jams then yes it can be applied.     
Question Number  124:   Please confirm Appendix D DEN BHS Equipment Asset List strictly includes the existing equipment and not the future conveyor for 5.5 or CBRA consolidation.
    Answer:   Answer being researched.
Question Number  125:   Once under contract, can the selected Contractor perform a detailed assessment of the current state of the system? If any discrepancies are found, will the City pay the Contractor additional monies to resolve the discrepancies?
    Answer:   Answer being researched.
Question Number  126:   Would the City please provide the average amount of deductions imposed on the incumbent over the past twelve months of the contract both in terms of the dollar amount and as a percentage of the incumbent’s monthly “operations and maintenance fee"?
    Answer:   Answer being researched.
Question Number  127:   Would the City please provide a copy of the incumbent's current contract?
    Answer:   Answer being researched.
Question Number  128:   If the contractor’s insurance policies are part of global risk management program that make it impractical to produce the policy, will the City accept the certificates alone as appropriate evidence of coverage?
    Answer:   Yes, certificates are sufficient.
Question Number  129:   As contractor will not be transporting hazardous wastes, can the City confirm that the pollution coverage endorsement to the Business Automobile Liability policy will not apply to the contractor under the current scope of work? The contractor will subcontract this work and will require that the selected subcontractor carry the required insurance.
    Answer:   Answer being researched.
Question Number  130:   Respectfully request an extension of time for the "Proposal" due date by 2 weeks until January 4th?
    Answer:   Answer being researched.
Question Number  131:   "Section 3.01 states: The term of this Contract shall commence at 12:01 a.m. M.S.T. on June 1, 2018, and shall terminate at 12:00 a.m. M.S.T. on May 30, 2023, unless earlier terminated in accordance with the Contract Documents. This contract shall be for a term of five (5) years. It was indicate at the pre proposal meeting that this term is not correct, can you please clarify the correct term duration? "
    Answer:   Answer being researched.
Question Number  132:   "Contract Section 7.06 states that minimum MBE/WBE participation shall be 30%, however this is not clearly stated elsewhere in RFP. Please confirm that the MBE/WBE participation shall be minimum of thirty percent (30%)."
    Answer:   Answer being researched.
Question Number  133:   "3.3. The Contractor shall coordinate with the City, system cleanup of Carrier/Airline flight schedules and configure data clean-up of the BHS servers in order to minimize disruption to operations. Please clarify what is meant by configure data clean-up of the BHS servers? Is this strictly limited to mean allocations/scheduling of flights in the SAC and general housekeeping of the BHS servers. If additional duties are required, please specify? "
    Answer:   Answer being researched.
Question Number  134:   "The contract considers significant penalties for performance indicators, therefore in order to understand benchmark of the existing system. Please provide actual data for 90 days for daily system availability performance per mod? "
    Answer:   Answer being researched.
Question Number  135:   "The contract considers significant penalties for performance indicators, therefore in order to understand benchmark of the excising system. Please provide actual data for 90 days for daily Bag Identification per mod? "
    Answer:   Answer being researched.
Question Number  136:   "The contract considers significant penalties for performance indicators, therefore in order to understand benchmark of the existing system. Please provide actual data for 90 days for daily tracking rate per mod? "
    Answer:   Answer being researched.
Question Number  137:   "In this section it states: The Contractor shall provide and maintain all necessary radios, tools, vehicles, lifts, scaffolding, ladders, golf carts, battery charging stations, chargers, etc. required to effectively maintain and operate the BHS. Appendix C BHS Equipment Inventory summary it shows 10 radios, can you please clarify the correct number of radios that will be made available and Is there a BHS network for the radios at Denver and is there a cost associated?"
    Answer:   Answer being researched.
Question Number  138:   Will the City or Contractor be responsible for providing specialist access equipment for replacing bulb's where applicable?
    Answer:   Answer being researched.
Question Number  139:   Please clarify that Public area are excluded from this clause?
    Answer:   Answer being researched.
Question Number  140:   Please confirm that all equipment listed in the Inventory is city owned and it is the contractors responsibility to maintain, also that a reimbursement will be given for replacements?
    Answer:   Answer being researched.
Question Number  141:   "In Section B.1 it states: The Contractor shall be responsible for providing, setting up, configuring, managing and maintaining a CMMS, which shall be used throughout the duration of the Contract until the City provides its own central CMMS. As stated in section TS-15: Record keeping, B. All records, electronic or hardcopy shall be maintained at the Airport on-site at all times Therefore please confirm that the Contractor CMMS shall be required to have physical servers based at Denver International Airport?"
    Answer:   Answer being researched.
Question Number  142:   "We understand that this means all staff trained to a minimum OSHA (10) training standard. Please confirm this is correct?"
    Answer:   Answer being researched.
Question Number  143:   Does the City provide all onsite utility services (electricity/water) free of charge, or is reimburse provided of O&M contractor costs?
    Answer:   Answer being researched.
Question Number  144:   "O&M Team to be ready to start operations & Maintenance at least (7) day prior to commencement of operations under this contract. As this will need the current contractor coordination will the city guarantee access to excising employees for interviewing and training?"
    Answer:   Answer being researched.
Question Number  145:   If the Denver City Council fails to appropriate the funds for a given Contract Year, will the Contract be terminated for convenience as set forth in the Contract?
    Answer:   Answer being researched.
Question Number  146:   If the City limits portions of the work described in Exhibit A and the limitation effects the KPI's , will the KPI's be revised as necessary?
    Answer:   Answer being researched.
Question Number  147:   Is Contractor's responsibility under this section limited to violations caused by Contractor?
    Answer:   Answer being researched.
Question Number  148:   Is a copy of the form of Unconditional Letter of Credit available for review?
    Answer:   Answer being researched.
Question Number  149:   Are the obligations to satisfy claims and demands and indemnify the City in the first PROVIDED FURTHER section of the Bond form limited to the obligations set forth in the Contract?
    Answer:   Answer being researched.
Question Number  150:   To the extent that Contractor's employees are not included in the list of types of service employees in Section 2.0, does this Executive Order apply?
    Answer:   Answer being researched.