Questions and Answers to Project Documents — Business Opportunities
PROJECT:  On-Call Professional Design Services - DEN Real Estate
NUMBER:  201737179-00

Current as of:  12/12/2017
 
Question Number  1:   Does working on adjacent projects such as Pena PMT or the Pena Design-Build preclude a firm from pursuing this contract, be it Prime or Subconsultant?
    Answer:   Thank you for your question below regarding conflict of interest in the DEN Real Estate Professional Services On-Call RFP.  General working experience at DEN will usually not result in a conflict of interest.  However, any entity that assists in the preparation of a specific RFP will be conflicted out of proposing on that specific RFP.  Therefore, potential conflict of interests must be evaluated at the time of the future RFP.  All entities considering proposing on this project and potential future projects are always encouraged to evaluate the composition of its team to determine the likelihood of future conflicts of interest.
Question Number  2:   Is it OK for a company to propose on both the Design Consultant and Technical Consultant contracts?
    Answer:   A company may propose on both, but should indicate clearly if they are asking to be evaluated as two separate teams (ie could be selected for Design but not Engineering or vice versa), or if they are submitting a combined proposal to provide both sets of services as a single team.
Question Number  3:   Are you able to provide the Standard Federal Assurances Appendix that is referenced in the Sample Agreement?
    Answer:   The Appendix is attached for reference under other documents.
Question Number  4:   Is the $5M budget split between each track (Design and Engineering) and if so what does that split look like? 
    Answer:   Each contract amount will be determined at the time of negotiation and the multiple agreements will equal the $5M.
Question Number  5:   Are these services currently under contract or is this RFP for new services not previously contracted?
    Answer:   This is an RFP for new services not previously contracted.
Question Number  6:   "Preparation of Proposal – Proposal Narrative C. PROPOSAL NARRATIVE CONTENTS AND SUPPLEMENTAL QUESTIONS 3. Statement of Experience and Team Qualifications 1. Design Qualifications (Urban Design & architecture focus) b. sustainability and Regenerative and/or Net Zero District Scale Energy, Water and Waste system, d. transportation and Mobility Planning The above Design qualifications in italics are also repeated or similar to the Technical qualifications. How do you see these tasks overlapping? Do you see a separation, collaboration, and or hierarchy of the roles? "
    Answer:   "Sustainability: District Energy and Regenerative Waste / Water analysis and design is a field that does not fit neatly into either design or technical qualifications. We believe it is critical that the issues be examined at multiple scales – across DEN as a whole, between individual districts, as stand-alone districts and stand-alone building sites. We anticipate that the analysis will be a collaborative effort, and that generally, DEN wide / district wide systems will be evaluated by the technical team as part of the overall utility (wet and dry) delivery due diligence, and that the integration of those systems into the urban design, public realm, and block configurations will be evaluated by the design team, however specific allocations of scope of work will be determined on a task order by task order basis. Transportation and Mobility Planning: The Sasaki framework plan establishes a conceptual approach to connecting the development districts to each other, the terminal, and the surrounding communities through a network of pedestrian and bicycle trails, a secondary street circulation system, and a conceptual circulator network. Similar to the Sustainability work, there will be overlap between and collaboration required between the Design and Technical teams. We anticipate generally, that the Technical team will focus on coordinating with the Airport Infrastructure Management department’s Pena Boulevard projects and focusing on enhancing and creating a secondary street network to serve the development districts, while the Design team will focus on developing the trail system and the multi-modal circulation in and through the nodes themselves. Specific allocations of scope of work will be determined on a task order by task order basis. "
Question Number  7:   Also Cost Estimating is not a Design but a Technical Qualification. What cost estimating role might the Design Consultant expect to be given?
    Answer:   Generally, we anticipate that the design consulting team should be familiar with current market construction costs for building types and streetscape / public realm and landscape architecture treatment to assist with rough order of magnitude (15% design ) costs.
Question Number  8:   Do you have a target for the number of Urban Design & Architecture teams you hope to award?
    Answer:   No, we do not.
Question Number  9:   My firm has been in business less than two years, and therefore has limited historic financial data to incorporate into Submittal 2. How do you suggest we provide an accurate Overhead Rate considering our overhead has not yet stabilized?
    Answer:   DEN does not dictate to proposers how an Overhead Rate should be calculated.  This is a proprietary business decision that must be made by a proposer.
Question Number  10:   Can a firm be the lead on a technical proposal and also a sub-consultant on a design proposal?
    Answer:   Yes, and vice-versa.
Question Number  11:   If we submit the proposal a day or two early, will you review the proposal for completeness and let us know if there is anything missing that would disqualify our team?
    Answer:   Early review is against DEN policy; any questions regarding DSBO requirements or forms may be made directly to the DSBO office.
Question Number  12:   Will the materials generated from task orders issued under this on-call agreement be incorporated into future RFPs, and if so, will that disqualify the firm involved in creating those materials from pursuing work under that RFP?
    Answer:   Will be addressed by addendum #1
Question Number  13:   Will performing work pursuant to task orders under this on-call agreement result in the consulting firm performing the work being precluded from proposing on future architectural work in the DEN RE developments? If so, which services will raise the conflict issue?
    Answer:   Will be addressed by addendum #1
Question Number  14:   If task orders under this on-call result in generating RFQs for master developer offerings for issue, will the consulting firms be precluded from proposing on those RFQs?
    Answer:   Will be addressed by addendum #1
Question Number  15:   If task orders under this on-call agreement result in generating RFPs for vertical development offerings for issue, will the consulting firms be precluded from proposing on those RFPs?
    Answer:   Will be addressed by addendum #1
Question Number  16:   Will on-call teams have the option of declining task orders in order to preserve eligibility to pursue RFPs issued in the DEN RE developments?
    Answer:   Will be addressed by addendum #1
Question Number  17:   "Preparation of Proposal – Proposal Narrative C. PROPOSAL NARRATIVE CONTENTS AND SUPPLEMENTAL QUESTIONS 3. Statement of Experience and Team Qualifications 1. Design Qualifications (Urban Design & architecture focus) d. transportation and Mobility Planning Are parking consultants contemplated as a component of the possible expertise needed under the Urban Design and Architecture Focus? "
    Answer:   While not specifically identified in the scope, if the proposer believes that parking consultants will be beneficial in assisting with the urban design and master planning for the districts, they should include them as part of the proposal.
Question Number  18:   Is it a conflict of interest to include a team member who is employed by a private consulting company and also currently holds a part-time employment status with a City and County of Denver agency or department?
    Answer:   The Denver Ethics Handbook prohibits City employees from using their positions for private gain, and requires all employees to report outside employment annually in writing to their appointing authorities for approval.   Potential conflicts of interest created by a consultant employee who also is an employee of the City and County of Denver will be addressed on a case-by –case basis to determine compliance with these ethics code requirements.
Question Number  19:   "One follow-up question regarding the DEN Real Estate On-Call for Professional Design Services. I understand that there are two contracts being awarded from the RFP, one for Design Qualifications and one for Technical Qualifications. On page 21, the RFP states “proposers’ which are submitting a proposal for this project are precluded from participation as a subconsultants with any other companies submitting a proposal for this work. However, subconsultants may be named on more than one proposal.” And in the Q&A responses current as of 11/27 you write, “A company may propose on both, but should indicate clearly if they are asking to be evaluated as two separate teams (ie could be selected for Design but not Engineering or vice versa), or if they are submitting a combined proposal to provide both sets of services as a single team.” With these two statements, is a firm able to submit as a prime consultant in one category and as a subconsultant in the other category? "
    Answer:   Firms may submit as a Prime for one category and a sub consultant for the other category.
Question Number  20:   How should comments to the sample agreement be submitted
    Answer:   Submit comments on a separate sheet clearly identified as comments on the sample agreement
Question Number  21:   On page 21 the text reads: Proposers’ which are submitting a proposal for this project are precluded from participation as a subconsultant with any other companies submitting a proposal for this work. However, subconsultants may be named on more than one proposal. If a Consultant firm is proposing as the prime/lead on the Engineering - Technical Proposal can that firm also be a sub-consultant on a team that is submitting for the Architecture/Urban Design Proposal?
    Answer:   Firms may submit as a Prime for one category and a sub consultant for the other category.
Question Number  22:   Since this is a multiyear contract will the selected team(s) be allowed to adjust / escalate billing rates for the Core Staff personnel identified in Exhibit E?
    Answer:   DEN allows escalation of billing rates for multi-year contracts. Proposers may suggest options for escalating billing rates during the term of the contract.
Question Number  23:   What entitlements do you anticipate getting for the property beyond what is described in the compliance with the requirements of FAA Order 5050.4B?
    Answer:   “Entitlements” is a broad term and DEN is uniquely positioned as a landowner, subject to FAA restrictions, and as a City of Denver enterprise with its own zoning.   DEN may need to secure local and state regulatory approvals for a variety of types of issues, and anticipates that the selected on-call team(s) will assist in the strategy and process of securing those approvals.
Question Number  24:   How do we demonstrate compliance with ensuring the 20% design fee is always allocated for the DBE?
    Answer:   Upon contract execution, DSBO will utilize the compliance tracking database B2G to monitor and track all payments made to subconsultants (certified and non-certified). The consultants will work with their assigned DSBO compliance analyst to ensure accurate reporting and tracking of all goal components and compliance with the program.
Question Number  25:   Will there be on-call contracts that do not require all team members for each project?
    Answer:   DEN will issue specific task orders for work under the main on-call contract that is awarded. Those task orders may utilize some, but not all of the team members per task order depending on the nature of the work.
Question Number  26:   Is there a desire for a Market Real Estate Consultant?
    Answer:   DEN RE already has financial advisors/ market real estate consultants under existing separate on-call contracts, and does not anticipate needing market real estate consultant services as part of this on-call. A separate stand-alone financial advisor / market real estate services on-call may be issued in the future.
Question Number  27:   Do you want physical section tabs for the printed hard copy? Or do divider pages suffice?
    Answer:   Proposals shall include tabbed or bookmarked sections. There are no other restrictions.
Question Number  28:   Is there a margin requirement on all sheets of the proposal? All text within this margin?
    Answer:   There are no margin requirements or restrictions.
Question Number  29:   Does all text have to be Times New Roman 12 pt font? Does this include titles, captions, body text?
    Answer:   Proposals shall use the font type and size of Times New Roman 12 point.
Question Number  30:   Does our 11x17” work chart count as two pages?
    Answer:   A single-sided 11 x 17 page will count as one page, and a double-sided 11x 17 will count as two pages. The 11 x 17 sheet may only be used for an organizational chart as stated in the RFP documents.