Questions and Answers to Project Documents — Business Opportunities
PROJECT:  C East Expansion Sub Core 3 Food and Beverage Marketplace
NUMBER:  201951185-00

Current as of:  10/23/2019
 
Question Number  1:   What kitchen equipment, if any, may be located within the Concourse level and subcore, and outside of the sterile area designated for BOH and Storage. Is Venting allowed on the Concourse level?
    Answer:   DEN's intent is to minimize cooking on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number  2:   Is it permitted to install non-vented cooking equipment (i.e. turbo chefs) on the Concourse level to reheat food that was prepared on the lower level?
    Answer:   DEN's intent is to minimize cooking on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number  3:   Will CAD files for all spaces be made available?
    Answer:   Not during this procurement process. CAD files will be made available to the successful proposer.
Question Number  4:   Is the awarded tenant responsible for building the dumbwaiter mechanism and the mechanics that support it?
    Answer:   Yes, the awarded tenant will be responsible for building the dumbwaiter mechanism and the mechanics that support it.
Question Number  5:   Are railings required around all bars/bar seating?
    Answer:   Liquor control will be the responsibility of the successful proposer. Typically this is done by the use of handrails and signage. The railings, if proposed in the design process, will need to be reviewed and approved by the DEN Design Review Committee, Denver Fire Department, and Denver Building Department.
Question Number  6:   Is it permissible to provide three separate food concepts under one brand umbrella or must Proposers provide three separate concepts for each LOD?
    Answer:   Proposers are required to submit two or three separate food concepts and may brand those and the overall marketplace however they see fit.
Question Number  7:   Note of discrepancy:  In Part A Introduction/Location, it states, “DEN expects Concessionaire to maximize space on the concourse level to serve and seat customers and use (to) the ramp level space as much as possible for cooking and back of house functions.”  There is a discrepancy with this statement and another regarding the same topic in the “Kitchen, Prep, and Back of House Space” description listed in the Key Business Terms in the Scope of Work section which states, “City intends for Concessionaire to maximize space on the concourse level to serve passengers and no cooking will be allowed on the concourse level.”
    Answer:   DEN's intent is to minimize cooking on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number  8:   Can proposals include “alternative concepts” that may be substituted for the primary concept proposed for the City to choose between?
    Answer:   Proposers are limited to submitting the required number of concepts and may not propose alternative concepts.
Question Number  9:   From a design perspective for each Marketplace opportunity, is it the City’s intent for 2-3 concepts/brands to stand as their own with no overall visual connectivity, or are they seeking 2-3 concepts/brands within the space that speak to each other?  If the latter, is it desired that the Marketplace be branded with a marquee name of its own, or simply showcase the 2-3 concept/brand names?
    Answer:   Proposers are required to submit two or three separate food concepts and may brand those and the overall marketplace however they see fit.
Question Number  10:   What gates are Frontier slated to occupy on Concourse A once the A-West expansion is complete in 2021?
    Answer:   We do not have information on future gate assignments.
Question Number  11:   What gates are Southwest slated to occupy on Concourse C once the C-East expansion is complete in 2021?
    Answer:   We do not have information on future gate assignments.
Question Number  12:   Will there be any other significant airline concourse shifts by 2021/2022 when the new gates open (i.e. will Southwest or other airlines give up gates they currently occupy and if so, what airline will backfill)? 
    Answer:   We do not have information on future gate assignments.
Question Number  13:   What year is it forecasted that even more gates will be needed?  2025?  And is the expected future plan to expand further East on one, two, or three of the existing concourses (and if so which), or perhaps build a Concourse D?
    Answer:   We do not have information on future construction projects at this time.
Question Number  14:   Can headers within tabbed a section (i.e. “Overall Description”, “Concept Fit”, “Concept Background”, etc. within the Conception Description, Menu/Product, and Pricing section) be larger than 12 point?  (12 point New Times Roman will be used for the text under each header in a section.)
    Answer:   Only the headers within a tabbed section (i.e. “Overall Description”, “Concept Fit”, “Concept Background”, etc. within the Conception Description, Menu/Product, and Pricing section) can be larger than 12 point.
Question Number  15:   Can headers, as identified above, be a different font than New Times Roman?
    Answer:   No, all font type must be Times New Roman.
Question Number  16:   Can renderings, floor plans and/or electronic material boards be 11”x17”?
    Answer:   No, all components of the proposal must be printable on 8 1/2" x 11" paper. Corrected Answer: See Addenda #1. DEN will allow the floorplan to be printable on 11" x 17" paper. All other pages must be printable on 8 1/2" x 11" paper.
Question Number  17:   How would the City like the cashier’s check to be presented?  Where should it be placed in the printed binder if preferred to be included there?
    Answer:   Please provide the original copy in a sealed envelope in the front of the binder. Also provide a scanned copy in your proposal in the order of the Proposal Submittal Checklist referenced in Part A, Proposal Submittal Checklist on page 7.
Question Number  18:   Page 58 of the F&B pdf, Section 3: Concept Description, Menu/Product, and Pricing has a maximum of 10 pages allocated. Considering the font restriction of 12 pt Times New Roman and the number of concepts per package, would the airport consider allowing 8 pages per concept for retail proposals?
    Answer:   Maximum page counts provided are for the entire proposal. Proposers must not exceed the maximum page counts.
Question Number  19:   The design section of the proposal has a page limit of 5. Would the airport consider allowing 5 pages per concept? This would allow for 1 finishes page, 1 floor plan, 2 renderings, and 1 page allocated to the required narrative information for each concept. Considering that there are 2-3 concepts per package, this would allow for each concept’s design to be represented.
    Answer:   Maximum page counts provided are for the entire proposal. Proposers must not exceed the maximum page counts.
Question Number  20:   I was inquiring as to whether I could partner with an existing store in the Denver airport to sell my product there without participating in the concession RFP process? In other words, is the concession RFP process only required if I want to open my own store in the airport? Your FAQ says, in order to have my product sold by a current concessionare, I would simply contact those individuals directly? https://business.flydenver.com/bizops/documents/faqs.pdf
    Answer:   Each concessionaire determines which products to sell independently and should be contacted directly.
Question Number  21:   Both concourse levels and apron levels may require additional electrical service to operate equipment platforms; please confirm this would be obtainable and if the Airport has the ability to bring the additional utilities to the space.  If this is indeed possible, please confirm which party will be responsible for the additional costs of the upgrade.
    Answer:   DEN would need to evaluate specific requirements for additional utilities and determine if it was feasible. Should it be feasible, the Concessionaire would be responsible for upgrade costs.
Question Number  22:   With regards to page limits, is one page equal to a single side of content or double-sided?
    Answer:   Single side is equal to one page.
Question Number  23:   Please consider extending the submittal date. Additional time is needed to prepare conceptual drawings for the RFP Response.
    Answer:   See Addenda #1 that will be posted the week of 10/18/19.
Question Number  24:   Due to increased construction cost estimates, please consider extending the base lease term 5 years. 
    Answer:   DEN believes that the lease terms are appropriate for the opportunities.
Question Number  25:   What are the shell finishes: floor, column surrounds, ceiling, exposed walls within two story space, window/storefront mullion finishes, etc.?
    Answer:   Floor is left unfinished as described in the Scope of Work. Column surrounds are a patterned stainless steel. Ceiling is predominantly white perforated acoustic metal panels. Any exposed walls will be taped and floated gypsum board ready for Concessionaire finishes. Curtainwall framing is anodized aluminum.
Question Number  26:   Would the airport consider allowing 10 pages per concept rather than total? Each concept has a two to three page menu so it is extremely difficult to answer the RFP questions with the required detail and provide a menu for each concept that is compliant and covers the RFP categories in the 10 page limit.
    Answer:   See Addenda #1. DEN will allow menus to be attached separately, up to 2 pages per concept. However, we will not be changing the page requirements for any section of the RFP.
Question Number  27:   Would the airport consider allowing 5 design pages per concept rather than 5 in total? Or at least an additional design page for each concept in the package so that a unique rendering and floor plan can be shown for each. Based on the current limitation there is not room for 1 rendering and 1 floor plan for each concept as an individual 11 x 17. If the renderings share a sheet the detail of the proposed design would be very small.
    Answer:   See Addenda #1. We will not be changing the page requirements for any section of the RFP. However, DEN will allow the floorplan to be printable on 11" x 17" paper. All other pages must be printable on 8 1/2" x 11" paper.
Question Number  28:   For the Loading Dock spaces shown on all apron floorplans, is the Concessions Tenant responsible to build out/finish spaces?
    Answer:   No, the loading dock spaces are common areas for all tenants in the area and will be built out and finished by DEN.
Question Number  29:   For the Concessions Storage shown in  APRON LEVEL - MODULE 9W, is the Concessions Tenant required to take over that space?  If so, what is required as finishes (drop in ceiling, flooring, etc.)?
    Answer:   The space labeled as Concessions Storage CCB_01_9W_023 is a kitchen and back of house space. Concessionaire is required to take this entire space. Appendix A page 2 lists Tenant Provisions for what is provided in the space. The space labeled as Concessions Storage CCB_01_9W_020 may be available as storage space under a separate agreement, and would also require similar build out.
Question Number  30:   Is the winning Tenant responsible for the costs to construct the trash chutes and elevators located in Service Areas for all Concession spaces?
    Answer:   No, DEN is providing the passenger elevators and trash chutes in all service areas. However, the winning Tenant would be responsible for the costs to construct, install, and maintain any dumbwaiters.
Question Number  31:   Are menus counted towards page limits?  If three concepts are to be presented in the “Concept, Menu/Product, and Pricing” section and menus average two pages (and commonly surpass two pages), menus would then potentially account for six of the allotted 10 pages for that section, leaving only four pages to describe the proposed concepts and answer all the requirements outlined in the RFP for this section (Suppliers/Service Providers, Pricing, etc.).
    Answer:   See Addenda #1. DEN will allow menus to be attached separately, up to 2 pages per concept. However, we will not be changing the page requirements for any section of the RFP.
Question Number  32:   Are videos permitted as part of a Proposer’s submission through the use of QR Codes and other such methods?
    Answer:   No
Question Number  33:   Please advise if a minority partner/s  in a joint venture have  to be ACDBE certified by due date of submission of proposal?
    Answer:   You must be ACDBE certified in the State of Colorado by the proposal due date for your certification to count towards participation. If you are an out of state firm you must first be certified in your home state prior to applying for certification in CO.
Question Number  34:   Can an ACDBE certification be in process for approval  by DEN upon submission of proposal on due date?
    Answer:   No, you must be ACDBE certified in the State of Colorado by the proposal due date for your certification to count towards participation. If you are an out of state firm you must first be certified in your home state prior to applying for certification in CO.
Question Number  35:   Please confirm only prime proposers are required to sign in at the mandatory pre-proposal conference and not current or future ACDBE Joint Venture Partners that will be used to meet the required ACDBE goal?
    Answer:   At least one member of a bidding entity was required to attend and sign in at the mandatory pre-proposal conference.
Question Number  36:   I’m seeking clarification for C East Concourse subcore. The RFP reads “This will be a multi-concept location including at least coffee, quick serve restaurant (QSR), and casual dining with full-service bar. Location will be approximately 8,572 square feet plus approximately 2621 SF on the ramp level for the kitchen.” Can more than 3 concepts for this location be proposed provided there is at least 1 coffee, 1 QSR and 1 casual dining with full bar? 11,193 SF dedicated to only 3 concepts is extremely large for an airport.
    Answer:   Proposers are required to submit three separate food concepts. DEN will not allow more than three concepts.
Question Number  37:   Can a kitchen or partial kitchen be on the Concourse level?
    Answer:   DEN's intent is to minimize cooking on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number  38:   Can you vent on the ramp level? On the Concourse level?
    Answer:   There is absolutely no venting allowed on the concourse level. Venting is allowed on the ramp level.
Question Number  39:   This is a very large space – will the airport allow us to propose more than 3 concepts for the space on this or any of the other current F&B RFPs?
    Answer:   Proposers are required to submit two or three separate food concepts and may brand those and the overall marketplace however they see fit.
Question Number  40:   Would you allow a brand that has 2 concepts in its portfolio to co-brand one space with both concepts where they share back of house?
    Answer:   Proposers are required to submit two or three separate food concepts and may brand those and the overall marketplace however they see fit.
Question Number  41:   Should the redacted flash drive only include the parts of the proposal that are redacted or should it include the entire proposal with the redacted parts included?
    Answer:   The redacted flash drive shall include the entire proposal with the redacted parts included, per Part D RFP Details Section I-9 No.3 and No. 4.
Question Number  42:   With both the C East Expansion Sub Core 2 Food and Beverage Marketplace and C East Expansion Sub Core 3 Food and Beverage Marketplace being over 10,000 sq. ft of potential buildout space ,including the commissary, is it possible to expand the brand count to up to 5?
    Answer:   Proposers are required to submit three separate food concepts. DEN will not allow more than three concepts.
Question Number  43:   If we wanted to create some element of a show kitchen, without the full equipment package in order to deliver on behalf of the brand identity, will that be allowed?  Can we show at least one large piece of equipment to prepare food that is a focal point of the brand identity and would resonate well to customers?
    Answer:   DEN's intent is to minimize cooking on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number  44:   In the draft concession document that was released March 14, 2019, there were a number of spaces that were identified for concessions but 22 of these spaces have not been include in the RFP’s being released through November. Is there a new proposed “future state” for the airport concessions? If so, please provide same.
    Answer:   DEN will be releasing more RFPs in the future as part of implementing our master plan.
Question Number  45:   Will the airport authority be responsible the design, supply and installation of the dumbwaiter in the marketplaces or would the bidder/concessionaire be responsible? If it is the airport’s responsibility, how will the dumbwaiter be fitted out to accept hot or cold food?
    Answer:   The winning Tenant would be responsible for the costs to construct, install, and maintain any dumbwaiters.
Question Number  46:   Please define the acceptable kitchen equipment on the concourse level of each market space. Please define what an operate may install on the concourse level for back of house prep space, hot and cold storage, etc.
    Answer:   DEN's intent is to minimize cooking and back of house elements on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. Other back of house prep space or storage is permitted on the concourse level, but should primarily take place in the ramp level kitchen. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number  47:   Will a proposer be permitted to build out a portion of the available square footage in a single packages? If so, please define the minimum amount a proposer may suggest building out a space to be more in line with demand in a particular concourse.
    Answer:   Proposers are expected to build out the total square footage provided in each procurement.
Question Number  48:   Can an operator/proposer utilize turbo chef-like equipment without a hood in any of the market packages?
    Answer:   DEN's intent is to minimize cooking on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number  49:   Given the complexity of each RFP and the number of questions outstanding, would you consider extending the due date of each by at least 4 weeks to allow respondents to properly vet these opportunities?
    Answer:   See Addenda #1 that will be posted the week of 10/18/19.
Question Number  50:   Are the QSR’s allowed to have bar components?
    Answer:   QSRs are allowed to have limited alcohol sales depending on the concept, for consumption solely within the premises.
Question Number  51:   The Concession Design Guidelines states the following in multiple locations: “Any program space required by the tenant may be placed in this zone. Refer to plan for size limitations and section for height limitations. Ceiling, canopy, and/or associated lighting may extend into higher volume space, but must maintain bu?er zone to curtain wall & underside of beam as indicated. If ceiling / canopy is provided in double-height volume, it must have minimum 75% open area.”How can this be attached? Does it have to be floor supported, or could it be attached to the ceiling above, as long as the attachments are minimal in size and they don’t block the view?
    Answer:   Ceiling attachments may be considered, but are subject to DEN Design Review Committee review and approval, and are required to meet/resolve all structural requirements.
Question Number  52:   Regarding RFP Part D, Administrative Information, Section I-10 (titled “Proposer Agreements”), does this section allow a proposer to submit proposed modifications to the Attachment 4 Sample Agreement as long as the modifications don’t conflict with the Required Contract Provisions?  Also, for any  “Proposer Agreement,” where in the proposal should it go, and would it count toward the minimum page requirements?
    Answer:   Yes, a proposer will be allowed to propose modifications to the Attachment 4 Sample Agreement as long as the modifications don’t conflict with the Required Contract Provisions. Proposer to submit in the back of their proposal and create a section labeled Attachment 4, Sample Agreement Redlines, this will not count towards the page limit and will be reviewed if the Concessionaire is selected.
Question Number  53:   Pursuant to RFP Part D, Proposal Forms and Attachments, Attachment 5 (titled “Concessions Handbook”), the Sample Agreement is subject to the Concessions Handbook, and the RFP indicates it will be made available September 16, 2019, under the “Incidental Documents” column at the following link:  http://business.flydenver.com/bizops/proprfp.asp.   However, the Concessions Handbook does not appear to be at this link.  Can the City please provide a copy of the Concessions Handbook?  
    Answer:   See Addenda #1 that will be posted the week of 10/18/19.
Question Number  54:   What has capital investment, square footage, and capital investment per square foot been for the last 10 restaurants completed at DEN?
    Answer:   Answer being researched.
Question Number  55:   Will the Denver Department of Aviation release an updated “Chart of Ownership” report showing square footage by operating entity?
    Answer:   A current Concentration of Ownership document is provided online at http://business.flydenver.com/bizops/proprfp.asp.
Question Number  56:   The Excel version of the pro forma cell B65 states “Provision for Mid-Term Refurbishment (15% of Initial Investment).  Can Denver Department of Aviation confirm that the required midterm is 15% of actual spend for this bid, or if required midterm is stated elsewhere in the RFP documents for this these bids?
    Answer:   For the purposes of this procurement, plan on 15% of actual spend in the pro forma. DEN will work with the successful proposer to review the mid-term refurbishment amount prior to contract execution.
Question Number  57:   Can the Denver Department of Aviation confirm the Proposer is not responsible to build the following items within the LOD for each space? • Grey shaded area labeled “Corridor” • Elevator servicing all levels • Trash or compost rooms (either level)
    Answer:   This is correct, DEN will be building those items. However, the winning Tenant is responsible for the costs to construct, install, and maintain any dumbwaiters.
Question Number  58:   Can a proposer win more than 1 package?
    Answer:   Yes, subject to concentration of ownership.
Question Number  59:   Will you provide existing sales for current locations?
    Answer:   DEN provides revenue reports online at https://www.flydenver.com/about/financials/concessionaire_reports.
Question Number  60:   Are you demolishing the existing pier at the end of concourse B on the East side? The map in the RFP does not show the current pier that extends East (Parallel to expansion) but when I look online the pier will still exist with the expansion section. Please clarify?
    Answer:   The existing Concourse B south east pier (gates B80-B95) remains, it is missing from the map in error.
Question Number  61:   For the packages in the new expansion section of the Concourse, what is being provided by the authority in regards to operational infrastructure? Ex. Grease Trap, Connection to grease trap, stubbed utilities, water, etc.…
    Answer:   Answer being researched.
Question Number  62:   Would the authority consider an extension given the scope of the opportunity?
    Answer:   See Addenda #1 that will be posted the week of 10/18/19.
Question Number  63:   For all the marketplace RFPs, are the spaces supposed to be clearly set as standalone concepts within one space or are they supposed to act like a food hall space?
    Answer:   DEN's sole requirement is that Proposers must submit two or three separate concepts. Proposers may opt for them to act as standalone concepts or for them to act as a food hall.
Question Number  64:   For the marketplace RFPs, does the Airport expect a full service wait staff to service all concepts or individual staffs per location?
    Answer:   DEN's sole requirement is that Proposers must submit two or three separate concepts. Proposers may opt to operate and staff them however they see fit.
Question Number  65:   Do the letters of intent from the MWBE/SBE forms need to be submitted with the RFP or as part of the discussion with DSBO which is due 15 days after the notification of the successful proposer?
    Answer:   Letters of Intent are not due with the RFP.  The concessionaire must contact DSBO within 15 days after notification of successful proposal to discuss a plan to attain or exceed the project goal of 25% MWBE participation.
Question Number  66:   Can the page limit for the concept/proposal be expanded? With a minimum of 3 brands, this is a max of 3 pages per brand including menus. We request 4-5 pages per brand.
    Answer:   See Addenda #1 that will be posted the week of 10/18/19. DEN will allow menus to be attached separately, up to 2 pages per concept, in whatever font Proposer wishes. However, we will not be changing the page requirements for any section of the RFP.
Question Number  67:   Can the page limit and page size for the design section be expanded so we can show the airport more clearly our vision for the marketplace?
    Answer:   See Addenda #1 that will be posted the week of 10/18/19. We will not be changing the page requirements for any section of the RFP. However, DEN will allow the floorplan to be printable on 11" x 17" paper. All other pages must be printable on 8 1/2" x 11" paper.
Question Number  68:   May we submit a video along with the RFPsubmission?
    Answer:   No
Question Number  69:   For the ProForma – when you ask for a proforma for Each location – is that 1 for the overall marketplace or 1 for each of the entities within the marketplace?
    Answer:   Please submit one proforma for each concept within the marketplace.
Question Number  70:   Is a Dun & Bradstreet # required for all parties of a JV? Is there a substitute if they do not have one?
    Answer:   "Yes, if the Proposer is a partnership or joint venture, it must submit the Dun & Bradstreet identification number for each partner of a joint venture. Referenced in Part D RFP Details Section 1-14 E. Please note there is not a substitute if they do not have a Dun & Bradstreet identification number."
Question Number  71:   Can there be cooking upstairs, using the downstairs as a prep kitchen and the concourse level for cooking? Or is all cooking to be done on the ramp level and dumbwaitered up to the concourse? What type of presentation does the airport envision on the concourse level?
    Answer:   DEN's intent is to minimize cooking on the concourse level. There is absolutely no venting allowed on the concourse level. Heating elements such as steam tables and heat lamps are acceptable on the concourse level. DEN will work with the successful proposer to further define acceptable heating options for the concourse level. No operations or activities that generate odors, steam, smoke, or grease are allowed on the concourse level.
Question Number  72:   Although the Concourse B East Location which is 1,800 square feet larger than the Concourse B West location, the RFP only asks for 2 brands, where the smaller space is requesting 3 brands. Please confirm this is correct?
    Answer:   This is correct.
Question Number  73:   The LOD drawings EXHBIT A SPACE EXHIBITS are not dimensioned. Can additional information be provided, up to and including the CAD drawings for the spaces?
    Answer:   Not during this procurement process. CAD files will be made available to the successful proposer.
Question Number  74:   Is it correct that a Joint Venture Agreement must be negotiated and executed, but the JV does not have to be formed at the time of the proposal?
    Answer:   The Joint Venture Agreement must be signed and effective at time of submission. The JV must be formed and registered with CO Secretary of State.
Question Number  75:   Regarding the Proposal Forms and supporting documentation: Please indicate which forms should be completed and signed by a representative of an Unformed Joint Venture (JV) and which need to be completed and signed by each member of the JV? Part 1 Proposal Acknowledgement Letter - Part 2 Proposer Information Form Part 3 Diversity and Inclusiveness Part 5 W-9 Part 10 Disclosure of Legal and Administrative Proceedings and Financial Condition 3 years of financial statements - Bank Reference Certificate of Good Standing
    Answer:   "The Proposal Forms and supporting documentation must be completed in its entirety, by the authorized representative for the JV or bidding entity. Part 1 Proposal Acknowledgement Letter - Must be filled out and signed by the authorized representative for the JV or bidding entity. Part 2 Proposer Information Form - Must be filled out and signed by the authorized representative for the JV or bidding entity. Part 3 Diversity and Inclusiveness - Must be filled out for the JV or bidding entity. Part 5 W-9 - Must be under the JV or bidding entities name. If not available then each company must provide their individual W9 form. Part 10 Disclosure of Legal and Administrative Proceedings and Financial Condition - Must be filled out and signed by the authorized representative for the JV or bidding entity. However, each company must disclose their companies individual information. Please refer to Part D RFP Details Section 1-14 C. 3 years of financial statements - Must be provided for the JV or bidding entity. However, each company must provide their individual financial statements. Bank Reference - Must be provided from each partner that forms the JV. The bank reference letter needs to account for the amount each partner or bidding entity for ownership portion. Certificate of Good Standing - Must be in the name of the JV or bidding entity. Additionally each partner company must be registered with the CO Secretary of State and provide a certificate of good standing. "
Question Number  76:   If a proposer or a JV member is not currently doing business in the State of Colorado, is that entity required to register with the State of Colorado and /or the City of Denver to obtain a Certificate of Good Standing or “qualification to do business in Colorado” certificate before submitting the proposal?
    Answer:   You must obtain authority to transact business in Colorado by filing a Statement of Foreign Entity Authority with the Colorado Secretary of State.
Question Number  77:   Should each member of a Joint Venture provide a bank reference letter?
    Answer:   Yes, each member of the Joint Venture is required to provide a bank reference letter. The bank reference letter needs to account for the amount each partner or bidding entity for ownership portion.
Question Number  78:   Is early submittal of the Joint Venture Agreement required or suggested?
    Answer:   Yes, it is suggested that you submit your JV as early as possible for review.
Question Number  79:   Regarding Section I-12 M/WBE Participation: If the 25% M/WBE participation in construction will be met through other contractors (such as GC, Plumbing or Electrical sub-contractors, etc.) in the Design/ Construction process, is it correct that a portion of the M/WBE goal must be met through the use of M/WBE design firms?
    Answer:   Yes, a portion of the 25% MWBE  project goal must be met with certified MWBE design firms.
Question Number  80:   Is the Diversity and Inclusiveness form that is required, a Pass/ Fail based on inclusion of the form or is it evaluated for content?
    Answer:   "The Diversity and Inclusiveness form that is required, is not a Pass/ Fail form. However, proposers must complete the on-line Diversity and Inclusiveness in City Solicitations Form – then print the completed form and include the scanned copy as part of Proposer’s proposal documents and include the hard copy in the hard copy proposal. A proposal or response to a solicitation by a Proposer that does not include this completed form shall be deemed non-responsive."
Question Number  81:   Is the letter of Authorization to propose a Brand excluded from the page count?
    Answer:   Yes, the letter of Authorization to propose a Brand is excluded from the page count.
Question Number  82:   Please provide hours of operation for each location to aid proposers in both labor costs for the pro forma and for the staffing plan.
    Answer:   Required hours are stated for each opportunity in the "Key Business Terms" section of the RFP document. First/Last flight times for each concourse can be found in Part B of the RFP.
Question Number  83:   Are there specific “Street Pricing “ requirements?
    Answer:   Yes. DEN's pricing policy is street plus 10%, please see Concession Handbook for details.
Question Number  84:   Please confirm that a Certificate of Insurance or Evidence of Insurability is only required from successful proposers post-award.
    Answer:   The Certificate of Insurance or Evidence of Insurability is only required from the successful proposers post-award.
Question Number  85:   Are proposers required to show kitchen layouts for the ramp-level kitchens in their responses?
    Answer:   To clarify, we are only interested in concourse level floorplans.
Question Number  86:   Are proposers allowed to serve food and/or drinks if invited to the live interviews?
    Answer:   No, Proposers will not be allowed to serve food or drinks.
Question Number  87:   Please confirm that the 8,572 sq.ft. referenced in RFPs 201951183 and 201951185 are different or alternatively, is one of these a duplicative posting?
    Answer:   Each RFP is for a separate opportunity. 201951183 is for the C East Sub Core 2 opportunity, 201951185 is for the C East Sub Core 3 opportunity.
Question Number  88:   Since the C East Subcore 2 and C East Subcore 3 Packages are identical in sq. ft and requested concepts, can a proposer bid the same package for both solicitations and then the Airport decide which space they prefer it be placed in?
    Answer:   Proposers may bid whatever concepts they wish. Each proposal will be evaluated independently for each opportunity. Proposers may win more than one procurement, subject to concentration of ownership limits.
Question Number  89:   Is there a union at the airport for construction and operation?
    Answer:   Union participation is not required, though the payment of prevailing wages and submittal of certified payrolls is required for all onsite construction activity.
Question Number  90:   What is the minimum living wage today?
    Answer:   "Minimum Wage Ordinance D.R.M.C Sections 20-82 through 20-84; Applies to concession employees July 1, 2019: $13 July 1, 2020: $14 July 1, 2021: $15 July 1, 2022 and beyond: $15 + CPI (Consumer Price Index). Detailed rates are located at Denver Auditor.org http://www.denvergov.org/content/denvergov/en/denver-auditor.html "
Question Number  91:   Can you give us your passenger projections or the following 10 years?
    Answer:   Enplanements by concourse are provided within the Economic Pro Forma Excel file. Select a Concourse from the drop down menu and enplanements will fill in.
Question Number  92:   Can you please share the sales per each food and beverages location at Terminals A, B and C for the past 2 years?
    Answer:   DEN provides revenue reports online at https://www.flydenver.com/about/financials/concessionaire_reports.
Question Number  93:   The time needed for the local brands to understand the airport process and operations is to short, can you please extend the delivery date for the RFPs?
    Answer:   See Addenda #1 that will be posted the week of 10/18/19.
Question Number  94:   RFP Documents (RFP No. 201951182 page 24, RFP No. 201951183 page 24, and RFP No. 201951185) state that the Proposal Narrative Contents are to include a max 5 pages for design including layouts, renderings, etc. This document also states that this submittal is required to be printable on 8.5" x 11" format.  There is a reference on page 24 of the documents that states the following: "The design will ultimately have to be approved through DEN's Design Review Process." The Concourse Concession Design Guidelines states that "Concept submittals shall consist of a maximum of four 24"x36" presentation boards for submission to the DRC for review and approval".(page 31-33). Question: Which submittal (listed above) should the architect focus on for the proposal submittal? The answer will affect presentation format and rendering requirements.
    Answer:   "The requirements in this RFP should be followed for the proposal submittal. The successful bidder will ultimately be required to go through DEN's Design Review Process and follow the DRC requirements. For further details, see Addenda #1. DEN will allow the floorplan to be printable on 11"" x 17"" paper. All other pages must be printable on 8 1/2"" x 11"" paper."
Question Number  95:   Will DEN permit smokers for cooking within the F&B commissary space?
    Answer:   Smokers may be permitted within the ramp level kitchen spaces.
Question Number  96:   The design section calls for a maximum of 2 Design renderings and/or artist impressions.  Is that maximum of 2 design for the entire project or per brand and concept? 
    Answer:   This is a maximum of 2 designs for the entire proposal.
Question Number  97:   Can a design page submittal insert be printed on a 8.5 x 14 if folded?
    Answer:   See Addenda #1. DEN will allow the floorplan to be printable on 11” x 17” paper. All other pages must be printable on 8 1/2” x 11” paper.
Question Number  98:   As the experience of the operators is required to be 4 years, is it also correct that the city and DEN require the proposed brand(s), or a variation of the brand(s), to have been in operation the last 4 years?
    Answer:   There is no specific requirement for the length of time any brand has been in operation.
Question Number  99:   If a proposer is bidding the same package (same brand combination) in multiple locations, are we required to submit a cashier's check for each location?
    Answer:   No, Proposer is not required to submit multiple Cashiers check or Irrevocable Letter of Credit. However, the RFP No. and Project Name must be provided on the Cashiers check or Irrevocable Letter of Credit for each RFP opportunity. Proposer must also provide the original form and a scanned copy in each RFP, as a reference.