Questions and Answers to Project Documents — Business Opportunities
PROJECT:  1-09 A Center West Food and Beverage Marketplace
NUMBER:  201952018-00

Current as of:  2/23/2020
 
Question Number  1:   We are interested in submitting our qualifications for the 12 RFPs for DEN Concessions Program. Do we need to send you a proposal for each of the 12 projects?
    Answer:   Yes, if a proposer intends to submit on all 12 RFPS they will be required to submit individual proposals for each of the 12 RFPs.
Question Number  2:   How can I confirm if I am pre-registered for the Mandatory Pre-Proposal and the optional Self-Guided tour?
    Answer:   DEN will post the registration for the Mandatory Pre-Proposal list, if the attendee was not able to pre-register by November 14th a blank sign-in sheet form will be available at the door for on-site registration. DEN will also post a list of individuals that registered for the Self-Guided Site Tour, excluding the attendees that did not provide their Drivers License or Passport information at the time of registering. Attendees that did not pre-register for the self-guided tour and do not have a DEN badge will not be allowed on the self-guided tour unless the attendees are flying in the day of and are already on the Concourses. The following documents can be found at the below link under Incidentals. http://business.flydenver.com/bizops/proprfp.asp
Question Number  3:   May I please request current Gross Sales for this location along with the name of the stores that are currently operating?
    Answer:   This space is not currently used for a concession. Gross sales for all concessions can be found online at https://www.flydenver.com/about/financials/concessionaire_reports.
Question Number  4:   I have a question regarding appropriateness for the type of business/service for this opportunity. Would a fitness concept be appropriate for this opportunity? If not, is there a different opportunity that is?
    Answer:   This opportunity is for a food and beverage marketplace, as descriped on page 8 of the RFP.
Question Number  5:   What is the amount (not the time span based on flight schedules, for example, “one hour prior to first flight/30 min prior to the last flight”) of required operating hours on Concourse A, for example 16 hours, 20 hours, or ?
    Answer:   Required opening hours are specified in the Key Business Terms section of the document and will change over time as flight schedules change. Current scheduled first/last flight can be found in the Concourse Profiles in Part B of the RFP.
Question Number  6:   Where can I pick up my temporary badge for the optional site tour visit if I pre-registered?
    Answer:   In Part A Introduction Request for Proposals (RFP) page 6, it references “Badges can be picked up at the Airport Office Building starting at 8:30 a.m., in order to gain access to locations beyond security. Event staff will be located at each in-line location to assist proposers in gaining access to the back of the house operations. Kiosk locations will be clearly marked. Event staff is not there to answer questions, please take this time to formulate and write down your questions to be presented at the Pre-Proposal Conference. Please note any answers to questions not in writing and posted to the website are considered unofficial and have no merit".
Question Number  7:   Can the city confirm that the page limits that were changed in the Phase 1 Q&A with regard to the 2 pages allotted for menus (not counted against the page limit) and the subgle 11x17 floor plan allowed in the Phase 1 submission are also changes that apply to the current proposal documents?
    Answer:   Please see the page limits and page sizes detailed in Part D, Section III-2 of the RFP document for details.
Question Number  8:   Design Question: The scale in drawing Exhibit A, R17-1-2-02-3, A_WC3 dated 10/15/19 appears to be incorrect. If the area of 3,413 is accurate, the horizontal grid spacing seems to be approximately 30 feet, so the scale might be 1” – 10”? Please confirm or provide 1) total square feet, 2) the correct scale, 3) dimensions between the grid lines.
    Answer:   The Exhibit A is corrected in Addenda 1 (will be posted soon).
Question Number  9:   Would the airport consider expanding the size of the renderings to 11X17, in addition to the floor plan.
    Answer:   No, all pages other than the floorplan must be sized for 8.5" x 11".
Question Number  10:   10 pages is a tight fit to introduce a brand, demonstrate its appeal to the DEN traveler and answer the specific questions in the RFP. Would you consider opening it up to a max of 12 pages?
    Answer:   DEN will not be adjusting the page limits.
Question Number  11:   If the proposer meets the ACDBE requirement through a JV, do they need to submit the form on page 15 of the proposal forms? (the form does not have a title, but asks for the name of the concession/vendor firms and the goods they will provide). If the answer is yes, how would the airport describe how they would like the respondent to describe the goods and services and calculate the value of the ACDBE’s contribution?
    Answer:   Yes, the proposer must complete and submit page 15. Please note that the ACDBE forms have been revised and addressed in Addendum 1. In the section asking for the “Description of Goods and Services or work to be performed by ACDBE firm,” the ACDBE's roles and responsibilities in the JV should be outlined. Responses to the section requesting the "estimated dollar value" of the "goods and services or work described above" should reflect the ACDBE's partnership equity in the JV.
Question Number  12:   Will the airport allow a high-volume QSR concept that is open 6 days per week for this opportunity?
    Answer:   DEN will allow a 6-day per week QSR to be proposed for this opportunity.
Question Number  13:   Can the airport clarify the last day for questions? Is it 12/13 or 12/19?
    Answer:   As clarified in Addendum No. 1, written questions were due by 2:00 p.m. Denver Time on December 19, 2019.
Question Number  14:   Will the airport allow a limited food menu to be proposed for the full-service bar?
    Answer:   Proposers may include a limited food menu for the full-service bar. However, it should primarily remain a full-service bar and not a restaurant.
Question Number  15:   Given the shared costs of the concepts in this marketplace (i.e. staff, storage, general seating etc.), would the airport consider allowing proposers to submit only one proforma for the entire marketplace and adding sales line items for each of the four concepts above total gross sales?
    Answer:   DEN will soon release an alternative version of the pro forma in an addendum with multiple sales lines as you suggest. DEN will accept either the original or the alternative pro forma with submissions.
Question Number  16:   Are the natural gas, grease trap tie-in, data, water, HVAC, and electrical utilities brought to the space?
    Answer:   No. The successful proposer is responsible for all construction, including bringing utilities to the space. All utilities are anticipated to be within 100' of the space.
Question Number  17:   If all utilities are not brought to the space by DIA, where on the concourse will the point of connections be located?
    Answer:   All utilities are anticipated to be within 100' of the space.
Question Number  18:   Can grease exhaust ductwork run vertically and exhaust fans be placed on the roof?
    Answer:   It is not anticipated that ductwork can be routed to the roof from this location.
Question Number  19:   Are there any DIA communications rooms or offices located directly under the space?
    Answer:   There appears to be an office space beneath the east end of this concession location. The successful proposer shall field verify the site conditions.
Question Number  20:   Does the electrical transformer have to be grounded?
    Answer:   Yes. Code, Design Standard Manual, and Standard Performance Specification compliance is required.
Question Number  21:   This is currently NOT designated as food and beverage, will the airport be running water and electrical tie ins to the area? Will venting be allowed through the roof?
    Answer:   The successful proposer will be responsible for all construction of the project, including extending utilities to the space. It is not anticipated that venting through the roof will be possible.
Question Number  22:   Has a Utility Matrix been published for this space and where can we find it?
    Answer:   No Utility Matrix has been published for this space.
Question Number  23:   Will commissary space be provided for additional cooking and prep for the A Center West Food and Beverage Marketplace?
    Answer:   There is no additional space included with this procurement. However, off-site storage or prep space may be available for lease separately.
Question Number  24:   Did Vino Volo Wine Bar, Cru Wine Bar, Denver Chop House & Brewery, Mesa Verde Lounge, and Etai's Café qualify for the PVC benefit? If no, when are those existing outlets scheduled to close? If yes, will the existing outlets close and reopen somewhere else or just stay open?
    Answer:   Cru Wine Bar and Etai's Café qualified for the PVC benefit. No details on openings, closings, or concepts are available at this time.
Question Number  25:   I’m trying to understand what’s opening and closing in A Center Concourse. Are Chop House, Topo Designs and Greetings Colorado closing, and if so, when? It looks like the Future Bruxie, Future Panda Express, and Future Travel Convenience are going in those spaces.
    Answer:   The southwest quadrant of A Center Core will be re-developed as shown in the map on page 9 of the RFP document. No timeline is available for when this development will take place.
Question Number  26:   Would it be possible to get either CAD Drawings or higher resolution PDFs of the spaces. The Appendix A pdf is low resolution and challenging to work with.
    Answer:   No, base building drawings will be made available to the successful proposer.
Question Number  27:   What is the credit line you are looking for and limit?
    Answer:   "Per the Minimum Requirements: Financial Capability: Proposing entities must demonstrate the proposer’s ability to fund the capital investment and undertake the obligations and operation in this opportunity. A proposer's capital funding source(s) must be greater than its proposed Capital Investment as submitted on Capital Investments and Finding Form. "
Question Number  28:   If the proposer is a newly formed JV, do the documents requested to be submitted by proposer in I-14(G) apply only to the majority partner, or to every JV partner?
    Answer:   The documents must be provided by the bidding entity. However, each company that makes up the JV must disclose its individual information as required.
Question Number  29:   In the Design Section, it asks for ”Description of the execution of the concept or brand including proposed finishing materials, furniture types and styles, positions and size of branding and signage[…]” Can snapshots of finishing materials, furniture types, etc. be used along with text for said description?
    Answer:   Yes, but it must meet the page limit requirements.
Question Number  30:   Because the A Center West Marketplace has a wide plan shape, in addition to the two renderings, can the Design Section include “zoomed in” snapshots derived from the same two renderings?
    Answer:   Proposers are limited to a maximum of two renderings or artists' impressions. Renderings or artists' impressions may show whatever proposers feel is best.
Question Number  31:   We understand the City’s desire to limit the number of renderings/drawings for each space. While two drawings is sufficient for smaller/more square-proportioned spaces, we are having a difficult time conveying the design of the A Center West Marketplace location with two views because of its dimensions (long and short). An exterior view doesn’t necessarily allow one to see into the space, and an interior view only gives a partial view of what the inside actually looks like because of the dimensions. Would the City allow 1) an interior shot, and 2) an exterior shot shown two different ways – one with exterior treatment and one with exterior layer removed (columns/rails/etc.)? This would still result in two renderings as currently directed, though the second/exterior shot would have two different views within it. For this particular space, the City would benefit from understanding the entirety of the design in its evaluation, and we believe this adjustment would aid in that goal.
    Answer:   Proposers are limited to a maximum of two renderings or artists' impressions. Renderings or artists' impressions may show whatever proposers feel is best.
Question Number  32:   Will DEN permit smokers for cooking within the back of house space?
    Answer:   Designs need to be compliant with all applicable codes and DEN Design Standards Manuals. Exhaust must be free from grease, smoke, and odors. No grease, smoke, odors, etc. may migrate beyond the footprint of the concession space.
Question Number  33:   Will the airport consider extending the deadline for the proposals?
    Answer:   No, proposals are due by 2:00 p.m. January 22, 2020.
Question Number  34:   Can a service door be added to the left side of the marketplace space where the service corridor is located to bring product up from downstairs?
    Answer:   No.
Question Number  35:   Previous Q&A state that the design dimensions for this space have been corrected: The Exhibit A is corrected in Addenda 1. Where is this Addenda 1 located?
    Answer:   Addendum No. 1 is now posted on the DEN website.
Question Number  36:   What is located directly beneath the space?
    Answer:   The space below is an airline joint use area. The successful proposer shall field verify the site conditions.
Question Number  37:   Can DEN identify the point of connection for all utilities including grease trap and natural gas?
    Answer:   Utility tie-in points are anticipated to be within 100' of the space. DEN will work with the successful proposer's design team to identify exact tie-in locations.
Question Number  38:   Are there any design and constructability constraints that the future tenant should be aware of? Example, shortage of power on the concourse.
    Answer:   Not that DEN is aware of. The successful proposer shall field verify the site conditions.
Question Number  39:   Please confirm that the liquor license can apply to the entire lease line, so that the QSRs could sell alcohol to be consumed within the marketplace?
    Answer:   Proposers are responsible for obtaining all licenses, including liquor licenses, and should inquire with the Denver Business Licensing Center on any specific license questions. Alcohol sales at the QSR concepts are allowable for consumption within the premises.
Question Number  40:   If available, please provide any Architectural, Mechanical and Electrical drawings of existing facilities. Receiving these will allow us to better understand existing conditions and infrastructure and develop our capital investment figures and designs accordingly.
    Answer:   Base building drawings will be provided to the successful proposer.
Question Number  41:   Is the airport planning any changes to the airport interior architecture? If so, please share those plans and vision.
    Answer:   No significant changes are anticipated.
Question Number  42:   What are the existing services and utilities to the space? If these are currently being offering, please advise if they can be upgraded and provide a utility and services matrix, if available.
    Answer:   The space will be designed and built by the successful proposer's team. Utilities can be upgraded as allowed by the DEN Design Standards Manuals (DSMs). All DSMs can be found in the Business Requirements- Business Services/ Airport Guidelines & Policies section of the flydenver.com site. http://business.flydenver.com/bizops/bizRequirements.asp
Question Number  43:   What is the existing ventilation capacity in the space and what are the requirements for tempered make up air, both contributed Terminal and outside air.
    Answer:   Please review the DEN Mechanical Design Standards Manual for capacities and requirements. All DSMs can be found in the Business Requirements- Business Services/ Airport Guidelines & Policies section of the flydenver.com site. http://business.flydenver.com/bizops/bizRequirements.asp
Question Number  44:   Are the existing security gates to be removed and replaced with the typical sliding glass details? If applicable.
    Answer:   All existing construction will be removed by the successful proposer. This space will occupy the existing Colorado Lottery space, and some adjacent office spaces, none of which have a security gate. All designs will be submitted to the DEN Design Review Committee (DRC) for review and approval.
Question Number  45:   Are there new design specifications and proposed renderings for this space? If available, please provide.
    Answer:   No, none are available.
Question Number  46:   "Questions based off of Addendum No.1: Is the Bank Reference Letter separate from the Funding Source Letter? From the response in Addendum, it seems each partner needs to provide a bank reference letter. Ideally, each partner would provide a Funding Source letter. However, if the Prime submitted a funding letter supporting all of Capital Investment, that would meet the threshold for compliance?"
    Answer:   The Bank Reference Letter is the same as the Funding Source Letter. Although submission of a single Funding Source Letter by the Prime or another individual partner would suffice for the proposal process, federal regulations and contract requirements governing ACDBE participation would require each partner in the JV to contribute capital and provide proof thereof. Please see the Federal Aviation Administration's ACDBE Joint Venture Guidance at: https://www.faa.gov/about/office_org/headquarters_offices/acr/bus_ent_program/media/jvguidefinal508.pdf.
Question Number  47:   When completing the required forms, are the forms completed by each company in the JV or does the JV complete the forms?
    Answer:   Please reference Part D RFP Details, IV. Attachment 1, Proposal Forms and Addendum No.1 for clarification on Part 8 Funding Source Letters.
Question Number  48:   Would Denver consider reducing the required brand count for the A 1-09 Marketplace from 4 concepts down to 3 concepts and eliminate the specialty coffee requirement due to the further reduction in the size of the space?
    Answer:   Please see Addendum No. 2 for a full answer.
Question Number  49:   In a previous RFP, additional space was available for development of a kitchen and/or storage space. Will separate back-of-house areas be available for similar use for this space? If so, please provide details.
    Answer:   There is no additional space included with this procurement. However, off-site storage or prep space may be available for lease separately.
Question Number  50:   For the Percentage Fee Rent, is DEN open to tiered rent or different rent on food vs. alcohol, or is DEN expecting one flat percentage fee rate?
    Answer:   DEN will accept a tiered percentage rate offer. Proposer should submit a separate page along with the Attachment 1, Part 6 Percentage Fee Rate form detailing the tiered proposal.
Question Number  51:   What are typical QSR Percentage Fee Rents at DEN?
    Answer:   Recent QSR contracts had percentage fee rents of 16% and 17% of gross annual receipts.
Question Number  52:   On the Proposal Information Form, Item #9/Brand Portfolio Affidavit, will a proposer be disqualified if they check “No” to either of the second and third questions/boxes?
    Answer:   No, such proposers will not be disqualified.