Questions and Answers to Project Documents — Business Opportunities
PROJECT:  1-11 B Center East Coffee Kiosk
NUMBER:  201952059-00

Current as of:  1/18/2020
 
Question Number  1:   Can I respond for more than one RFP or for all from the above (SBEC Opportunities)?
    Answer:   Yes, subject to DEN's Concentration of Ownership restrictions contained in the DEN Concession Policy.
Question Number  2:   If yes, should I submit separate RFP for each project or customize one RFP with RFP numbers followed by the project name?
    Answer:   You must submit separate responses for each RFP.
Question Number  3:   What is requirement for Joint venturing or subcontracting requirement with none SBE firms to work with my ACDBE/DBE/MWBE/SBE firm, S-Corp? This question is will help me to meet minimum years of experience Required.
    Answer:   Question was withdrawn by submitter.
Question Number  4:   Any differences between SBE vs SBEC certified business?
    Answer:   They are different certifications with different requirements. SBEs are small businesses that compete primarily for construction and professional design contracts. SBECs or Small Business Enterprise Concessions are small businesses providing airport concessionaire services. SBEC requirements are 1.) US Citizen or lawful permanent resident 2.) Small, for-profit business 3.) Sustained business activity in the trade or profession described in the certification application for a minimum of six (6) months prior to the date of application 4.) 3-year average gross receipts of less than $8M 5.) Personal Net Worth less than $1.32M for 51% of company ownership, excluding primary residence and value of company applying for certification.
Question Number  5:   How do we know if we are pre-registered for Pre-proposal Conference before dead line?
    Answer:   DEN will post the registration for the Mandatory Pre-Proposal list, if the attendee was not able to pre-register by November 14th a blank sign-in sheet form will be available at the door for on-site registration. DEN will also post a list of individuals that registered for the Self-Guided Site Tour, excluding the attendees that did not provide their Drivers License or Passport information at the time of registering. Attendees that did not pre-register for the self-guided tour and do not have a DEN badge will not be allowed on the self-guided tour unless the attendees are flying in the day of and are already on the Concourses. The following documents can be found at the below link under Incidentals. http://business.flydenver.com/bizops/proprfp.asp
Question Number  6:   Where can I pick up my temporary badge for the optional site tour visit if I pre-registered?
    Answer:   In Part A Introduction Request for Proposals (RFP) page 6, it references “Badges can be picked up at the Airport Office Building starting at 8:30 a.m., in order to gain access to locations beyond security. Event staff will be located at each in-line location to assist proposers in gaining access to the back of the house operations. Kiosk locations will be clearly marked. Event staff is not there to answer questions, please take this time to formulate and write down your questions to be presented at the Pre-Proposal Conference. Please note any answers to questions not in writing and posted to the website are considered unofficial and have no merit".
Question Number  7:   Can the city confirm that the page limits that were changed in the Phase 1 Q&A with regard to the 2 pages allotted for menus (not counted against the page limit) and the subgle 11x17 floor plan allowed in the Phase 1 submission are also changes that apply to the current proposal documents?
    Answer:   Please see the page limits and page sizes detailed in Part D, Section III-2 of the RFP document for details.
Question Number  8:   Will the airport consider making these SBEC opportunities 7 year terms in line with the other standard DEN Snack/Coffee/Quick-Serve contracts? Each of these opportunities will still require a substantial investment and it’s very hard to justify for a 5 year contract.
    Answer:   These opportunities each have a 5-year term in accordance with DEN's Concession Policy for kiosks.
Question Number  9:   We are interested in submitting our qualifications for the 12 RFPs for DEN Concessions Program. Do we need to send you a proposal for each of the 12 projects?
    Answer:   Yes, if a proposer intends to submit on all 12 RFPS they will be required to submit individual proposals for each of the 12 RFPs.
Question Number  10:   What is the current rent for a comparable kiosk/space at DIA?
    Answer:   Recent coffee kiosks had rents ranging from 16% to 18% of gross annual receipts.
Question Number  11:   How much is the onsite storage per square foot?
    Answer:   As listed in the Key Business Terms, storage space cost is currently $12.00 per square foot per year, is not included in the Privilege Fee, and is subject to change.
Question Number  12:   How much insurance do you or your delivery company need to carry to make deliveries to the airport?
    Answer:   Business Automobile Liability insurance coverage in the amount of $1,000,000 is required for all owned, non-owned, and hired vehicles assigned to or used in the performance of any commercial operations at DEN. If any such vehicle will require unescorted airside access, $10,000,000 in liability coverage is required.
Question Number  13:   How much insurance do you or your delivery company need to carry to make deliveries to the airport?
    Answer:   Any operation that generates grease, steam, or odors that migrate beyond the footprint of the space would require venting. DEN cannot speak for what DFD will allow, or what direction/information they may provide.
Question Number  14:   Can deliveries be made at anytime or are there specific times that they need to be made? Is there 24 hour access to the airport for owners?
    Answer:   Deliveries can be made at any time as long as they follow DEN Security policies, which are subject to change. Delivieries are not possible during low visibility operations , snow, and de-icing when service roads are closed.
Question Number  15:   Can I incorporate a vending machine into the design of kiosk, e.g. in the queuing area?
    Answer:   Concessionaires may not install vending machines in any part of their Premises.
Question Number  16:   Are dishwashers allowed in the kiosk?
    Answer:   Ventless dishwashers are allowed.
Question Number  17:   Will plan layout be distributed in CAD or BIM format prior to proposal?
    Answer:   Not during this procurement process. CAD files will be made available to the successful proposer.
Question Number  18:   Does lease area (404 sf) indicate limits of kiosk construction, or is customer queuing required to be located within lease limits?
    Answer:   Queuing must be located within these lease limits.
Question Number  19:   RFP alludes to a customer queuing plan for order and pick up. How many customers should be accounted for in the queue line? For instance, proposed solution will be very different if 20 customers are accounted for vs. 5 customers.
    Answer:   Please provide a queue for 20 customers.
Question Number  20:   Can DEN provide drawings indicating nearest power, water, sewer connections?
    Answer:   Base building drawings will be made available to the successful proposer. Power, water, and sewer connections are all anticipated to be within 100' of the project location, though this will need to be confirmed by the successful proposer's design team.
Question Number  21:   Is sanitary for this coffee kiosk required to be tied into DEN grease traps?
    Answer:   Denver Wastewater SUDP will determine if the space needs to tie into the grease line system, based on the successful proposer's design. Denver Wastewater can be reached at 720-865-3060, or via email at [email protected] They may be able to provide direction to specific questions and requirements.
Question Number  22:   If required to tie into grease traps, can DEN provide drawings indicating nearest trap connection point?
    Answer:   Base building drawings will be made available to the successful proposer. Power, water, and sewer connections are all anticipated to be within 100' of the project location, though this will need to be confirmed by the successful proposer's design team.
Question Number  23:   Will existing kiosks be removed prior to construction, or will this team be required to remove?
    Answer:   DEN will coordinate the relocation of existing kiosks prior to construction.
Question Number  24:   If this team needs to remove existing kiosks, can we receive as-built drawings of current kiosk layouts and construction?
    Answer:   See answer to Question 23: DEN will coordinate the relocation of existing kiosks prior to construction.
Question Number  25:   Is a turbochef allowable for this opportunity?
    Answer:   Any operation that generates grease, steam, or odors that migrate beyond the footprint of the space would require venting. The decision as to whether or not the use of a Turbochef would be permitted will depend on what is being cooked or heated in the oven.
Question Number  26:   If we currently do not have or operate exclusively a commissary is there an opportunity to have space allocated for that usage at a cost?
    Answer:   There is no space included with this procurement. However, off-site storage or prep space may be available for lease separately.
Question Number  27:   Where is the approximate location for storage, if requested, for the B Center West Snack Kiosk and the B Center West Coffee Kiosk? What equipment is allowable in the storage area?
    Answer:   DEN will work with the successful proposer on the location of storage, the specific location is not available at this time.
Question Number  28:   In Concourse B Center Core, will the “people mover” be active or will this usage be terminated?
    Answer:   We assume you are referring to the moving walkways. All moving walkways are expected to remain in operation.
Question Number  29:   "Questions based off of Addendum No.1: Is the Bank Reference Letter separate from the Funding Source Letter? From the response in Addendum, it seems each partner needs to provide a bank reference letter. Ideally, each partner would provide a Funding Source letter. However, if the Prime submitted a funding letter supporting all of Capital Investment, that would meet the threshold for compliance?"
    Answer:   The Bank Reference Letter is the same as the Funding Source Letter. Although submission of a single Funding Source Letter by the Prime or another individual partner would suffice for the proposal process, federal regulations and contract requirements governing ACDBE participation would require each partner in the JV to contribute capital and provide proof thereof. Please see the Federal Aviation Administration's ACDBE Joint Venture Guidance at: https://www.faa.gov/about/office_org/headquarters_offices/acr/bus_ent_program/media/jvguidefinal508.pdf.
Question Number  30:   If an already certified ACDBE company and company that is currently in the process of becoming certified come together in the form of a joint venture to bid on an RFP, do they need to form a new entity, or can they use both company names to propose?
    Answer:   Because joint ventures among different companies are not certified as ACDBEs, both company names would be used for the proposal. Please note that all companies responding to this opportunity must be SBEC-certified.
Question Number  31:   When completing the required forms, are the forms completed by each company in the JV or does the JV complete the forms?
    Answer:   Please reference Part D RFP Details, IV. Attachment 1, Proposal Forms and Addendum No.1 for clarification on Part 8 Funding Source Letters.