Questions and Answers to Project Documents — Business Opportunities
PROJECT:  1-22 C East Sub Core 1 Quick Serve Restaurant
NUMBER:  201952037-00

Current as of:  12/9/2019
 
Question Number  1:   We are interested in submitting our qualifications for the 12 RFPs for DEN Concessions Program. Do we need to send you a proposal for each of the 12 projects?
    Answer:   Yes, if a proposer intends to submit on all 12 RFPS they will be required to submit individual proposals for each of the 12 RFPs.
Question Number  2:   How can I confirm if I am pre-registered for the Mandatory Pre-Proposal and the optional Self-Guided tour?
    Answer:   DEN will post the registration for the Mandatory Pre-Proposal list, if the attendee was not able to pre-register by November 14th a blank sign-in sheet form will be available at the door for on-site registration. DEN will also post a list of individuals that registered for the Self-Guided Site Tour, excluding the attendees that did not provide their Drivers License or Passport information at the time of registering. Attendees that did not pre-register for the self-guided tour and do not have a DEN badge will not be allowed on the self-guided tour unless the attendees are flying in the day of and are already on the Concourses. The following documents can be found at the below link under Incidentals. Http://business.flydenver.com/bizops/proprfp.asp
Question Number  3:   Is it permitted for this location to have a bar with either a full (distilled) or limited (fermented) alcohol offering?
    Answer:   Alcohol sales are permitted at this location, provided that they can be consumed within the premises only. Proposers must ensure that their operation, queuing, and seating all fit within the premises.
Question Number  4:   Is it permitted for this location to offer bottled/canned beer, bottled/canned wine, and bottled/canned cocktails?
    Answer:   Alcohol sales are permitted at this location, provided that they can be consumed within the premises only. Proposers must ensure that their operation, queuing, and seating all fit within the premises.
Question Number  5:   We build with durable/high-quality materials and maintain our spaces well. Would we be expected to make a significant reinvestment 3.5 years after our initial capital investment? Please elaborate on how the airport approaches refurbishment investments and timing of work.
    Answer:   DEN expects spaces to consistently be maintained in a First Class manner, and the mid-term refurbishment is intended to address those larger issues not done through regular maintenance. For the purposes of this procurement, plan on 15% of actual spend in the pro forma in year 3. DEN will work with the successful proposer to review the mid-term refurbishment amount and schedule prior to contract execution.
Question Number  6:   Will POC drawings and Concession Design Guidelines, similar to what was released for the September gate extension location RFPs, also be provided for this location?
    Answer:   No, DEN does not expect to release any additional design guidelines or documents for this location.
Question Number  7:   What are the airport’s plans for the locations around this QSR location? When does Woody Creek expire and will that location remain an F&B space? When is the coffee kiosk expected to open and what type of food will the kiosk be allowed to serve?
    Answer:   As noted in the Scope of Work Document, this space will not be available for buildout until late 2021, which is after the coffee kiosk is expected to be completed. Coffee kiosks are limited to small food items like baked goods, pre-packaged prepared foods, and snack items. DEN expects the Woody Creek location to remain an F&B space.
Question Number  8:   Why is this QSR lease only 7 years? What are the airport’s plans for the space following its expiration?
    Answer:   DEN's typical term for Quick Serve Restuarants is 7 years.
Question Number  9:   There are certain costs to all parties to establish a JV entity and subsequently file taxes. Considering many of the JVs proposing may not even be awarded, the parties (including ACDBE’s) will incur these formation costs and then have to subsequently dissolve the entity. We request that it be allowed to propose with a slated JV to be formed upon award, with the requirement that each partner’s currently formed entity is in good standing.
    Answer:   Joint Venture Agreement, Operating Agreement or other formation/controlling documents must be signed and effective at time of submission.
Question Number  10:   Where can I pick up my temporary badge for the optional site tour visit if I pre-registered?
    Answer:   In Part A Introduction Request for Proposals (RFP) page 6, it references “Badges can be picked up at the Airport Office Building starting at 8:30 a.m., in order to gain access to locations beyond security. Event staff will be located at each in-line location to assist proposers in gaining access to the back of the house operations. Kiosk locations will be clearly marked. Event staff is not there to answer questions, please take this time to formulate and write down your questions to be presented at the Pre-Proposal Conference. Please note any answers to questions not in writing and posted to the website are considered unofficial and have no merit".
Question Number  11:   Can the city confirm that the page limits that were changed in the Phase 1 Q&A with regard to the 2 pages allotted for menus (not counted against the page limit) and the subgle 11x17 floor plan allowed in the Phase 1 submission are also changes that apply to the current proposal documents?
    Answer:   Please see the page limits and page sizes detailed in Part D, Section III-2 of the RFP document for details.
Question Number  12:   Would the airport consider expanding the size of the renderings to 11X17, in addition to the floor plan.
    Answer:   No, all pages other than the floorplan must be sized for 8.5" x 11".
Question Number  13:   10 pages is a tight fit to introduce a brand, demonstrate its appeal to the DEN traveler and answer the specific questions in the RFP. Would you consider opening it up to a max of 12 pages?
    Answer:   DEN will not be adjusting the page limits.
Question Number  14:   If the proposer meets the ACDBE requirement through a JV, do they need to submit the form on page 15 of the proposal forms? (the form does not have a title, but asks for the name of the concession/vendor firms and the goods they will provide). If the answer is yes, how would the airport describe how they would like the respondent to describe the goods and services and calculate the value of the ACDBE’s contribution?
    Answer:   Answer being researched.
Question Number  15:   Can DEN provide food court charge, cam charge, storage room charges?
    Answer:   There are no food court or common maintenance service fees for this location. As listed in the Key Business Terms, storage space cost is currently $12.00 per square foot per year, is not included in the Privilege Fee, and is subject to change.
Question Number  16:   Can we provide fast food with bar?
    Answer:   Please see the answer to questions 3 and 4. Alcohol sales are permitted at this location, provided that they can be consumed within the premises only. Proposers must ensure that their operation, queuing, and seating all fit within the premises.
Question Number  17:   Is venting possible in this location?
    Answer:   Yes.
Question Number  18:   Is offsite wet and dry storage available for this location?
    Answer:   Answer being researched.
Question Number  19:   Does this space already tie to a grease trap?
    Answer:   No.
Question Number  20:   Can this location sell alcohol?
    Answer:   Please see the answer to questions 3 and 4. Alcohol sales are permitted at this location, provided that they can be consumed within the premises only. Proposers must ensure that their operation, queuing, and seating all fit within the premises.
Question Number  21:   Can this location have seating?
    Answer:   Yes, the premises may incorporate seating.
Question Number  22:   Will the airport consider dual branding in this location?
    Answer:   DEN is looking for a single quick serve restaurant concept. Proposers may propose any branding they wish.
Question Number  23:   When does Woody Creek expire?
    Answer:   The contract is currently expired. DEN expects the Woody Creek location to remain an F&B space.
Question Number  24:   What concepts are going into the concourse expansion area?
    Answer:   DEN is currently evaluating Proposals for these areas and has not selected the concepts for the concourse expansion areas.
Question Number  25:   Can a hood be installed?
    Answer:   Yes.
Question Number  26:   Will the airport allow a high-volume QSR concept that is open 6 days per week for this opportunity?
    Answer:   Answer being researched.
Question Number  27:   Can the airport clarify the last day for questions? Is it 12/13 or 12/19?
    Answer:   Answer being researched.
Question Number  28:   What will be construction cost per sqft?
    Answer:   The Anticipated Minimum Capital Investment for this location is $550 per square foot, as defined in the Key Business Terms.
Question Number  29:   "Funding Source Letter - Would you please confirm…do you wish to have both a letter to confirm the bank is willing to extend debt and a letter to confirm cash on hand to invest as equity? Or just the former? "
    Answer:   Answer being researched.
Question Number  30:   Does the proposer’s Certificate of Insurance need to be included in the submission, or is submission by email to prior to the submission deadline sufficient?”
    Answer:   Answer being researched.
Question Number  31:   What is the credit line you are looking for and limit?
    Answer:   Answer being researched.
Question Number  32:   Can I bid as full dining restaurant?
    Answer:   Answer being researched.
Question Number  33:   If I’m working on two projects do I need a line of credit for one, or two different line of credits. Do you have a preferred bank for the line of credit?
    Answer:   Answer being researched.
Question Number  34:   Can I bid as casual dining with full-service bar?
    Answer:   Answer being researched.