Questions and Answers to Project Documents — Business Opportunities
PROJECT:  2-01 A West 2 Expansion Food & Beverage Marketplace
NUMBER:  201952038-00

Current as of:  11/30/2020
 
Question Number  1:   Could you please confirm that the rental rate for storage space is $12.00 per square-foot?
    Answer:   Yes, storage space currently costs $12.00 per square foot per year and is subject to change.
Question Number  2:   Maximum number of concepts in the Leased Premises: Concept Description states that “this location is intended for the development of multiple concepts within one space, including concepts featuring specialty coffee, quick-service restaurant with a full-service bar along with a common seating area”. And that “The space must be sub-divided into three (3) concepts”. We ask that you confirm the following 3 items: 1) Please confirm that inclusion of a Specialty Coffee is REQUIRED. 2) Since not all quick-service concepts feature a full-service bar, please confirm that a proposal that incorporates a QSR and separate full-service bar is compliant with the requirements of the RFP; 3) Please confirm that proposer can include concepts in addition to Coffee, QSR and Bar. Specifically, if a fourth or fifth brand can be supported in the design of the space, will the inclusion of an additional brand(s) be compliant with the requirements of the RFP?
    Answer:   "Proposers must submit only the three concepts included in the Concept Description starting on page 8. These include specialty coffee, quick service restaurant, and casual dining restaurant with a full-service bar, as described in detail in the Concept Description section. (The wording quoted in your question does not match the wording used to describe the concepts included in this Request for Proposals. Please ensure you are referring to the correct Request for Proposals.) 1. It is required that proposers include all three of these concepts in their proposal. 2. As noted in the Concept Description, the quick service restaurant is permitted to offer limited alcohol sales, depending on the concept. The casual dining restaurant is required to have a full-service bar. 3. Proposers must submit only the three concepts included in the Concept Description. Including additional concepts shall result in the proposal being found non-responsive."
Question Number  3:   Page count: Please include in section III-3 that Menus and Product Lists of up to two (2) pages per concept will not be included in the page count. We are seeking clarity because the current table does not state this, while the dot point above the table does.
    Answer:   As referenced in Part D Section III-2 Preparation of Proposal - Proposal Narrative / B. Format: "Menus or product lists of up to two pages per concept may be attached to the end of your proposal and do not count toward the page limit. Menus and product lists may deviate from font and size requirements but must be printable on 8 ½” x 11” paper. No information other than menu items, products, and prices may be included on these pages". DEN will issue an Addendum to reference it in Part D Section III-3 Proposal Narrative Contents in the table, as well.
Question Number  4:   Attachment 2 Certificate of Good Standing: Attachment 2 states that the proposing entity must submit a Certificate of Good standing in the name of the JV or bidding entity. As the Colorado Secretary of State does not issue Certificate of Good standings for Joint Ventures, we request that this attachment be revised to delete that requirement or alternatively, that the entities comprising the Joint Venture (proposing entity) can provide Certificates of Good Standing and thereby be in compliance.
    Answer:   The bidding entity is required to obtain and submit a Certificate of Good Standing from the Colorado Secretary of State. The bidding entity must be established in a manner accepted by the Colorado Secretary of State, and questions regarding obtaining the Certificate of Good Standing should be directed to the Colorado Secretary of State.
Question Number  5:   Is any cooking allowed on the concourse level because this RFP doesn’t specify it as the others did in the past?
    Answer:   DEN’s intent is to minimize cooking on the concourse level. There is absolutely no venting allowed on the concourse level. Details on cooking are provided in the Scope of Work (revised version included in Addendum #2) and on the location page (revised version included in Addendum #2).
Question Number  6:   Space numbering is inconsistent from the RFP package and the Appendix Space Exhibits. Please confirm Concourse A West Subcore 2 is 6W in the space exhibit and Concourse A West Subcore 3 is 9W in the space exhibits document.
    Answer:   RFP 2-1 201952038 is for space in the A West Subcore 2, which also is referred to as 6W in Appendix A. Specifically, the concourse level space is labeled as CCA_02_06W_020 and the ramp level kitchen is labeled as CCA_01_06W_014 in Appendix A RFP 2-2 201952039 is for space in the A West Subcore 3, which is also referred to as 9W in Appendix A. Specifically, the concourse level space is labeled as CCA_02_09W_020 and the ramp level kitchen is labeled as CCA_01_9W_025 in Appendix A. (Note: Addenda #2 included a revised Appendix A for RFP 2-2.)"
Question Number  7:   "2 Part Question: Part One - The Concourse A West Subcore 2 and Subcore 3 Spaces LODs shown in space exhibits differ from the Tenant Criteria Manual Outlines drawings, even though it is dated 9.3.19. Please confirm the Space Exibits dated 8.28.19 are the correct LOD. Part 2- Due to this inconsistency, there is an area shown below the base building stairs that appears to be part of the LOD in the provided plan, but not in the provided ‘Looking Southwest’ 3D view, but there is no clarification as to the design criteria for this portion of the space, as well as the area between the two stairwell cores. Can there be full height elements in this area?"
    Answer:   "Part One: The Appendix A documents dated 08.28.2019 are correct and should be used as the source document. (Note: Addenda #2 included a revised Appendix A for RFP 2-2.) The Concessions Design Guidelines document should be used as guidance for how the spaces may be used, but the Appendix A document is the most accurate for space sizes and shapes. Part Two: The space in question between the two stairwell cores should be treated in the same manner as guidelines #2 and #3 in the Concessions Design Guidelines document for each space. Specifically, guideline #2 applies to the lease line boundary and guideline #3 applies to the interior of the space. Proposer may propose wall finishes for the walls around the stairwell core, though these must be approved by the Design Review Committee. Access to the stairwell doorway must be maintained for emergency egress."
Question Number  8:   Is it possible to receive an updated LOD confirming The Premises? Highlighting the total 6,467 square feet, which is assumed to include the Ramp Level BOH?
    Answer:   Appendix A contains space exhibits for both the concourse level space and the ramp level kitchen. Specifically, the concourse level space is labeled as CCA_02_06W_020 and the ramp level kitchen is labeled as CCA_01_06W_014 in Appendix A. The concourse level space is 4,681 square feet and the ramp level kitchen is 1,786 square feet for a total size of 6,467 square feet.
Question Number  9:   Can the Requirements clearly state that the Design Presentation Plans must include schematic floor plan of the 1,786 Ramp Level BOH?
    Answer:   Proposers are only required to submit a floor plan for the concourse level space. Submitting floor plans for the ramp level kitchen is optional and they are not required.
Question Number  10:   Given that it affects future A QSR locations, can the airport clarify whether the future planned A Center Core location previously referred to as “Future Bruxie” and subsequently “Fast Casual Chicken Concept” is a Bruxie, Chick-fil-A, Popeyes or something else? Also what is the procurement means and operator for that concept?
    Answer:   The specific concept is still being determined and is being procured as a PVC award.
Question Number  11:   Is the airport adjusting any enplanement projections or airline contractual terms with airlines in light of the Covid-19 pandemic?
    Answer:   At this time, the airport has no updated details to share.
Question Number  12:   Will the airport be extending submittal deadlines in light of the Covid-19 pandemic?
    Answer:   Please see Addenda #3.
Question Number  13:   Addendum 2: Section III. Preparation of Proposal: Can DEN clarify if Attachment 1_Part 4 ACDBE/MWBE Forms and Attachment 1_Part 10 Disclosure of Legal and Administrative Proceedings and Financial Condition be removed entirely from the “hard copy” of each proposal and submitted only as separate documents in the Proposer’s flash drives along with Section G? Forms for clarification include: Part 4 – ACDBE Commitment Form, Part 4 – Letter of Intent, Part 4 – ACDBE Joint Venture Eligibility Form, Part 4 – Joint Venture Affidavit, Part 4 – MWBE Commitment Form Part 10 – Disclosure of Legal & Administrative Proceedings, Financial Condition, Section G – Financials, Section G – Letters of Reference, Section G – Letters of Commitment.
    Answer:   DEN will issue a final addendum at a later date to inform proposers on delivery method. Please continue to check on the DEN Contract Procurement website http://business.flydenver.com/bizops/proprfp.asp
Question Number  14:   Appendix A Space Exhibits: Space numbering is inconsistent from the RFP package and the Appendix A - Space Exhibits. Please confirm Concourse A West Subcore 2 is 6W and Concourse A West Subcore 3 is 9W in Appendix A - Space Exhibits.
    Answer:   "RFP 2-1 201952038 is for space in the A West Subcore 2, which also is referred to as 6W in Appendix A. Specifically, the concourse level space is labeled as CCA_02_06W_020 and the ramp level kitchen is labeled as CCA_01_06W_014 in Appendix A. "
Question Number  15:   Appendix A Space Exhibits: The Concourse A West Subcore 2 and Subcore 3 Spaces LODs shown in space exhibits differ from the Tenant Criteria Manual Outlines drawings, even though it is dated 9.3.19. Please confirm the Space Exhibits dated 8.28.19 are the correct LOD. Due to this inconsistency, there is an area shown below the base building stairs that appears to be part of the LOD in the provided plan, but not in the provided ‘Looking Southwest’ 3D view. As such, no clarification is provided as to the design criteria for this portion of the space or the area between the two stairwell cores. Can DEN provide full height elements in this area?
    Answer:   The Appendix A documents dated 08.28.2019 are correct and should be used as the source document. (Note: Addenda #2 included a revised Appendix A for RFP 2-2.) The Concessions Design Guidelines document should be used as guidance for how the spaces may be used, but the Appendix A document is the most accurate for space sizes and shapes. The space in question between the two stairwell cores should be treated in the same manner as guidelines #2 and #3 in the Concessions Design Guidelines document for each space. Specifically, guideline #2 applies to the lease line boundary and guideline #3 applies to the interior of the space. Proposer may propose wall finishes for the walls around the stairwell core, though these must be approved by the Design Review Committee. Access to the stairwell doorway must be maintained for emergency egress.
Question Number  16:   Appendix A Space Exhibits: Since we have to show the layout of the commissary kitchen on the floorplan, can we show this on the back side of the 11x17, so it doesn’t take away from the depiction of our floorplan?
    Answer:   Proposers are only required to submit a floor plan for the concourse level space. Submitting floor plans for the ramp level kitchen is optional and they are not required. Proposers may only submit one floor plan sized 11x17, all other pages must be 8.5x11.
Question Number  17:   Appendix A Space Exhibits: Is the greyed-out back of house section of the concourse level part of the support space square footage?
    Answer:   The grey back of house area on the concourse (labeled CCA_02_06W_CR51 for RFP 2-1 and labeled CCA_02_09W_CR06 for RFP 2-2) is not included in the premises and it is not counted in the square footage. It does not need to be shown in any floorplans.
Question Number  18:   Appendix A Space Exhibits: Do we need to layout the greyed out back of house section in our floorplan?
    Answer:   The grey back of house area on the concourse (labeled CCA_02_06W_CR51 for RFP 2-1 and labeled CCA_02_09W_CR06 for RFP 2-2) is not included in the premises and it is not counted in the square footage. It does not need to be shown in any floorplans.
Question Number  19:   Appendix A Space Exhibits: Should we show the full layout of the commissary support kitchen with equipment for both packages?
    Answer:   Proposers are only required to submit a floor plan for the concourse level space. Submitting floor plans for the ramp level kitchen is optional and they are not required.
Question Number  20:   Part A – Introduction, p.2: With COVID-19 significantly impacting the travel industry, will the RFP be extended beyond the current deadline of Tuesday, April 14 at 2pm MDT? If the RFP is not extended, how should it be delivered if travel remains impacted?
    Answer:   Please see Addenda #3.
Question Number  21:   Part D – RFP Details, Section 1-14, p.3: Can an independent, certified public accountant, translate into english the audited financial documents that are currently in spanish for a proposer's parent company? Please clarify how you would like this done.
    Answer:   Yes, an independent certified public accountant can translate the financials into English. DEN does not have a preference in terms of how they are submitted, just as long as they are submitted in English.
Question Number  22:   Format, p.4: What qualifies as supplemental information on tabs? Please provide an example.
    Answer:   Tabs shall not include any supplemental information on them, or the tabs will be counted toward the page limit. Supplemental information broadly includes anything that adds to the proposal narrative. Examples include, but are not limited to, renderings, concept descriptions, menus, quotes, testimonials, graphs, data, or anything that attempts to provide additional information that could be used in evaluating the proposal.
Question Number  23:   Format, p.4: What constitutes unnecessarily elaborate artwork? Please share an example.
    Answer:   Proposals which contain unnecessarily elaborate art work are discouraged, however this is not a firm requirement. Proposers are encouraged to focus on the content of their proposal document rather than art work throughout the proposal.
Question Number  24:   Format, p.4: If the proposer lists the RFP name and number on the side of each page, does this qualify as elaborate artwork?
    Answer:   Proposals which contain unnecessarily elaborate art work are discouraged, however this is not a firm requirement. Proposers should make their own decisions about the design of their proposals.
Question Number  25:   III. Preparation of Proposal Section III-1 Proposal Forms page 21: If the Proposer is a joint venture, the Proposer shall submit with its proposal a notarized copy of the joint venture agreement. Given the current situation regarding COVID-19, can the notary requirement be waived for the applicable forms?
    Answer:   Currently it is still a requirement to have these documents notarized. However, given our current situation we will allow for these documents to be notarized and approved prior to award.